Bid Cordinator Vacancy in Ethiopia 2021

Addis Ababa, Ethiopia Synergy Professionals Africa

Bids & Proposals Coordinator Job Description:

The Coordinator of Bids & Proposals will source procurement opportunities and lead the preparation and submission of winning proposals. In this role, the Coordinator of Bids & Proposals will work with cross-functional team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), and Requests for Information (RFIs) and manage the proposal and bid development process to ensure on-time delivery of compelling, compliant, and well-written proposals and bid documents.

The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products. This role will successfully communicate and collaborate with a variety of internal stakeholders including, Project Management, Sales, Procurement & Engineering leads and other subject matter experts, as needed - and thus, is a highly visible role. The Coordinator of Bids and Proposals should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self-starter, self-motivator and multitasker who works well under pressure, and follows through on tasks and gives serious attention to details. We are looking for a strong team leader who leads by example and keeps the team informed of changes and what to expect.

Responsibilities of the Coordinator of Bids & Proposals:

  • Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team
  • Analyze RFQs, RFPs and RFIs to create proposal outlines and development plans
  • Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development.
  • Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline
  • Work closely with engineering, procurement & project management teams to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal
  • Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.
  • Solicit management reviews and approvals during proposal development
  • Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements
  • Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders
  • Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required
  • Research and gather information to include corporate information, product information, and other standard materials

Shall oversee all outgoing quotations and shall advise on best price

Shall develop extensive relationship with solution vendors and material suppliers

Post-Submittal Activities:

  • Debrief teams after proposal submittal
  • Interview team members on successful or unsuccessful strategies and tactics,
  • Facilitate a retrospective assessment on proposals, and refine future proposal strategies, process, templates and training.


Basic Qualifications of the Coordinator of Bids & Proposals:

  • Bsc/BA degree, or equivalent in relevant technical/business field experience
  • 2+ years' experience in a Telecom/ICT/Data Center/electro-mechanical environment, preference given for Data Center/ICT Infrastructure experienced environment
  • Proven ability to work across organizations with effective communication, leadership, and project management skills
  • Proven attention to detail
  • Excellent English writing and spelling ability
  • Excellent presentation and written/oral communication skills (English & Amharaic)
  • Ability to work in a deadline-conscious, results-driven environment

Excellent with numbers


Start Date: Immediately

Duty Station: Addis Ababa

How to Apply 

Interested and qualified applicants can apply through


Apply to Bid Cordinator


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