HR Assistant-Time Sheet Administrator Vacancy in Ethiopia 2021

Catholic Relief Services, Swaziland Street, Addis Ababa, Ethiopia Catholic Relief Services (CRS) Ethiopia

HR Assistant-Time Sheet Administrator

JOB DESCRIPTION

Job Summary

You will majorly provide support to the timely completion & submission of Country office and Filed offices effort reports on behalf of employees with no accesses (permanently & temporarily). You are required to meet specific HR service needs that support high-quality programs serving the poor and vulnerable. You will deliver quality support in your role, applying clearly defined HR processes, procedures and service standards.

Job Responsibilities:

  • In liaison with field and country office point persons and/or supervisors, identify employees with no Insight access.
  • Collect the manual time sheets and/or timesheet data templates from respective offices and verify whether the information provided is complete and approved appropriately.
  • Verify the timesheet that is submitted by employee & approved by the appropriate immediate supervisors is correct.
  • Encode the manual timesheet of employees with no accesses collected from offices into insight (Oracle Timesheet system).
  • Connect with Immediate supervisors for online approval and HR representatives to generate reports that verify the Timesheet is approved and submitted.
  • Report systematic, administrative and logistical problems in relation to the concerned and get timely solution.
  • Provide training & guidance to employees joining CRS below Grade 8 as requested & dictated by supervisors & HR Manager respectively.
  • Support other HR activities in relation to data management, documentation, recruitments & employee benefit administration as dictated by the immediate supervisor and or HR Manager.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Integrity
  • Continuous Improvement & Innovation
  • Builds Relationships
  • Develops Talent
  • Strategic Mindset
  • Accountability & Stewardship

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

  • Completion of 1st Degree or Completion of College Diploma in Computer Science/ Information Technology (IT), Business Administration Information Systems/BAIS/, Administrative Service Management and Technologies Systems /AMTS/, Business/Public Administration, Human Resources Management, Management Information Systems /MIS/, Secretarial Science and Office Management /SSOM/, Statistics, Social Science or a related field.
  • 2 years for 1st Degree or 6 years for College Diploma
  • Experience using MS Windows and MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.
  • Experience with Effort Reporting and Human Resources Information system or hands on ERP or Oracle is a plus.

Personal Skills

  • Excellent organizational skills with great attention to detail
  • Able to maintain confidential information
  • Strong customer service ethic and abilities
  • Self-motivated to perform routine tasks independently and meet deadlines
  • Good verbal and written communication skills

Duty Station:CRS/Addis Ababa Office

Employment Term: Definite Period – Six months with possibility of extension

HOW TO APPLY

You should fill the application form through this link: https://form.jotform.com/212982711664561 and attach your up-to-date CV on/before the application deadline November 5, 2021

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**

 


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