Save The Children Vacancy 2021 | Education Cluster Information Management Specialist Vacancy in Ethiopia 2021

Addis Ababa, Ethiopia Save The Children Ethiopia

Job Title: Education Cluster Information Management Specialist - (210006DY)

Internal/External Vacancy of Education Cluster Information Management Specialist

No of Positions: 1

Duty Station: Addis Ababa  

Contract Duration: 12 Months

ROLE PURPOSE:

Save the Children (SCI) and UNICEF share global responsibility for the coordination of Education in Emergencies as part of the UN humanitarian reform (www.humanitarianreform.org)  and the Cluster system.

The overall aim of the Education Cluster in Ethiopia is to support the coordination of a timely, coherent and effective education preparedness, plan and response by mobilizing and coordinating stakeholders to respond in a strategic manner to existing and potential emergencies. The education cluster is accountable to the Humanitarian Country Team (HCT) and Humanitarian Coordinators through the lead agencies (Save the Children and UNICEF) to fulfil this aim.

The Information Management Specialist/Officer[1] (IMS) is a core Cluster Coordination team member and will support this initiative by managing the collection, analysis and sharing of information from Cluster members on their key activities, targets, as well as gaps. The IMS will facilitate analysing and informing decision makers, including HCT, Cluster Lead Agencies (CLA), and cluster members, so that they can make informed (evidence-based) strategic decisions.

The IMS is expected to work impartially and closely with the cluster coordinator, as well as key coordination staff from our co-lead (UNICEF) and lead (Ministry of Education) organizations, regional IMSs, UN OCHA, and other cluster coordinators, to serve the needs of all members of the Education Cluster.

The IMS will also work closely with the existing subnational IMSs and cluster coordinators and will lead the two-ways information-sharing with the subnational clusters. Depending on the scale of the emergency, it may be necessary to facilitate the set-up of new clusters at sub-national level and to work with/coach dedicated information management staff.

KEY AREAS OF ACCOUNTABILITY:

Coordination

  • Support and strengthen the existing humanitarian coordination mechanism for the Education Cluster response to the emergencies, building on and strengthening pre-existing sectoral coordination; Contributing to the core cluster functions.
  • Support the facilitation of Education Cluster meetings on federal and regional level, with visits to regional offices, including the timely preparation and sharing of meeting agendas and minutes and follow up on Action Points.
  • Ensure effective communication, reporting, engagement and coordination between the national and subnational (regional) Education Clusters.

Information Management

  • Ensure an effective information management system is established and maintained for sharing of information and generation of analysis, to, from and between federal and regional Education Cluster partners and other stakeholders.
  • Adapt existing in-country national and subnational level information management approaches for collecting, analysing and reporting Cluster activities and resources, and identifying information gaps together with Cluster Members.
  • Support “MoE and REB EMIS on Open Data Kit (ODK) Scaling Up” project
  • Respond to the Cluster participants’ needs on information.
  • Establish and maintain information databases that consolidate, analyse and report/disseminate information critical to decision making.
  • Provide an estimation of spatial and temporal gaps, overlaps and coverage of Education Cluster partner, activities and projects.
  • Use GIS mapping for map production and geographic data management.
  • Adopt and promote the use of global standards for information management for inter-operability.

Assessments

  • Encourage and coordinate initiation of Education in Emergencies related assessments and sharing the results as well as providing access to assessment data and information to Education Cluster members, for example through assessment registry.
  • Support the development and analysis of needs assessment, particularly joint needs assessments, Secondary Data Review, and harmonized or joint assessments.
  • Provide information management leadership in assessments, including joint assessments and training.

Education Cluster Response Monitoring

  • Maintain regular reporting from Cluster participants, including using Education Cluster Monitoring Tool (5W: ‘Who does What, Where, When and for Whom?’ database). Reporiting should be in line with the frequency of Education Cluster meetings and Education Cluster and Inter-Cluster reporting requirements.
  • Support the estimation of spatial and temporal gaps, overlaps and coverage of Cluster activities and projects.

Education Cluster Information Products

  • Develop and share regular Education Cluster Dashboards (ie. Excel or Publisher) summarizing EiE needs, Education Cluster response and gaps based on assessment data and Education Cluster Monitoring Tool with Education Cluster partners and addressing information needs of Education Cluster partners

Information Sharing and Reporting

  • Manage flows of information and dissemination in an appropriate way, including website management (i.e. Humanitarianresponse.info website) and the maintenance of Education Cluster Mailing System (i.e. Mailchimp).
  • Manage an inventory of relevant documents on the humanitarian situation (i.e. Dropbox).
  • Lead on the preparation of Situation Reports (SitRep) inputs with emphasis on Education Cluster plans, targets and achievements.

Inter-Cluster Coordination and Information Management

  • Participate in and contribute to Inter-Cluster Information Management Working Group.
  • Ensure close collaboration with other Clusters/sectors (i.e. Child Protection, WASH and Protection) in mainstreaming education in Clusters’ Information Management initiatives (ie. assessments) as appropriate.
  • Work with the OCHA Information Management Specialist to develop appropriate supportive strategies and contribute to SitReps, Dashboards developed by OCHA.

Capacity Building

  • Work with Education Cluster members to develop and implement an inter-agency Education Cluster capacity building strategy that meets the needs and priorities.
  • Develop and strengthen information management capacity for  national and subnational cluster coordinaton , MoE and Regional education Bureaus  through training.

Accountability

The post holder is accountable to:

  • His/her supervisor in performing the tasks.
  • Education Cluster Coordinator who will in turn ensure that the post holder is provided with all necessary support and guidance
  • MoE and Education Cluster participants, who will in turn ensure that they deliver on their agreed minimum commitments (see Ethiopia Education Cluster Terms of Reference)
  • Inter-cluster coordination bodies established by the HCT/UNOCHA
  • Affected populations through agreed mechanisms

General:

  • Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
  • Display neutrality and act as representative of all education cluster members.

Develop and maintain a strong and positive relationship with key counterparts at the relevant line ministry/department and UNICEF

QUALIFICATIONS AND EXPERIENCE  

Essential

  • University degree, preferably at an advanced level, in a subject area relevant to information management, Computer science, Statistics, and related disciplines
  • Strong information management skills
  • Prior experience in cluster coordination (senior management of Education in Emergency (EiE) programmes may be considered a substitute)
  • Excellent communication skills, including ability to work with diverse groups and under tight deadlines
  • Politically and culturally sensitive with qualities of patience, tact and diplomacy
  • Previous first phase emergency response experience
  • Understanding of the Humanitarian Program Cycle including experience with Humanitarian Response Planning and/or Humanitarian Needs Overview
  • The capacity and willingness to be flexible and accommodating in difficult and sometimes insecure working circumstances.

Desirable

  • Formal training in cluster information management is an advantage.
  • Skills and experience in advocacy
  • Experience or knowledge of working and living in relevant regions/contexts

 

Competences:

SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system the post holder is expected to demonstrate the following Competencies on ongoing bases (this varies according to the position please consider the below as example)

Leading: (align with Ambition, Integrity collaboration and creativity)

  • Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/ organization.

Thinking: (align with Ambition, Creativity, Collaboration and Creativity)

  • Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization.

Engaging: (align with Collaboration, Creativity)

  • Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
  • Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.

 

  • We offer a competitive package in the context of the sector. 

 

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

 


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