Finance Intern | Plan International Vacancy 2021 Vacancy in Ethiopia 2021

Addis Ababa, Ethiopia Plan International Ethiopia

Finance Intern Vacancy at Plan International Ethiopia

ROLE PURPOSE

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.  

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship. 

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to assist the finance unit by sharing the responsibilities related to ensure all cash transactions necessary for effective office running including petty cash management, support cash related project deliverables and maintaining documentation as per the organization regulation 

MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS

Reports to: Finance Coordinator   

Direct reports: No direct supervision role 

Key relationships 

Internal: 

• All departments : Maintain financial documents files sequentially, Scanning financial documents for Intercompany recharges invoice & auditing purpose, Organize financial documents for audit process in order to allow easy access & traceability; responsible to effect withholding, income tax and pension to the revenue inland authority before the deadline; Responsible for transferring of cash to our different field offices, according to the approved TOR and request, ensure that all documents are stamped to avoid double payment; preparing withholding tax voucher for suppliers, purchase order, journal vouchers, and submit the hard copy to be reviewed & approved.

External:

• Bank: collect bank statements, checks and other related transactions   

• Government Authority: to effect withholding, income tax and pension to the revenue inland authority before the deadline

Level of contact with children

Low contact: No contact or very low frequency of interaction

Physical Environment

The position is typical office environment with some involvement of effecting payments in fields 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Maintain and keep PIE CO financial documents properly (65%)

• Maintain financial documents files sequentially in order to allow easy access and traceability     

• Organize financial documents for audit process while ensuring their safe return during the audit and year-end works. 

• Ensures that all financial documents are filed, signed and kept appropriately

• Ensure that all documents are stamped to avoid double payment

• Scanning financial document related to Intercompany recharge invoice & Auditing purpose

Liaise with banks, facilitate cash transfer & collect advice (20%)

• Follow up any cash transfer from IH, NO & Local sources

• Facilitate cash transfer letters related to the salary, provident fund & Staff   saving & Loan repayment for all program areas & collect bank advice timely

• Facilitate any cash transfer to Program Areas & cash deposit to bank

• Deposit all cash collection to the organization account at least twice a week 

Facilitate payments to Other External organization /ERCA (15%)

• Prepare withholding tax voucher for suppliers & outgoing vendor payments & maintained with the documents 

• Effect payment made to ERCA such as Income tax, Withholding tax, Stamp revenue, pension contribution & cost-sharing before the deadline. 

• Any other duties as assigned by the Supervisor.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

LEADERSHIP AND BUSINESS MANAGEMENT COMPETENCIES

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.

• Behave in line with our values and safeguarding practices, inside and outside work.

• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.

• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.

• Honest and efficient in use of resources, including own time.

• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.

• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.

• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS MANAGEMENT COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy

• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security

• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management

• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

 

Job Requirements:

Qualifications/ experience essential:

• B.A. degree in Accounting / Finance, Business management and related business field.    

• Relevant experience on a finance area is preferable. 

• Knowledge on computer applications; Excel, word

• Ethical, supportive and team player

• Good knowledge of accounting and Ethiopian taxes

Languages required

• Fluency in English language is essential 

• Knowledge of Local Language is desirable 

 
How To Apply:

The closing date for the application in September 28,2021. Qualified candidates should submit the application form found with this link https://ift.tt/3CGH4Nn 

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.  

More information about Plan International can be found on https://ift.tt/2XEwtn3  

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Female applicants are highly encouraged to apply.


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