Emergency Program Coordinator Vacancy in Ethiopia

Country: Ethiopia
Organization: Alight
Closing date: 25 Jul 2021

Job Description

POSITION TITLE: Emergency Program Coordinator

Duty Station: Mekelle, with frequent travel

within and out of the region as needed

COUNTRY PROGRAM: Ethiopia

RESPONSIBLE TO: Area Manager

Deadline : July 25, 2021

STATUS: Full Time

TyPe of Employment: Contract

SUPERVISORY CAPACITY: project managers/officers

*Position open to Ethiopian National Candidates

ALIGHT & COUNTRY PROGRAM DESCRIPTION/MISSION

Alight, formerly the American Refugee Committee (ARC), is an international non-profit, nonsectarian organization that has been providing life-saving humanitarian assistance for refugees, disaster affected, and internally displaced people for over 40 years. Alight is helping millions in many countries in in Africa, Asia and Europe, including in Iraq, Kosovo, Haiti, Sudan, South Sudan, Rwanda, Somalia, and currently starting Ethiopia program. Alight was registered in Ethiopia under Civil Society Organizations Proclamation No. 1113/2019 on February 01, 2021, with registry number 5370.

The overall objective of ALIGHT Ethiopia/Tigray program is to provide life-saving assistance to the IDPs and conflict affected in Tigray through Shelter/NFI, WASH, Protection, Health and Nutrition interventions; enable them respond to recurring emergencies, help them build resiliency of communities through strengthening of existing social services such as health, water facilities/structures and support creation of durable solutions IDPs and conflict affected communities through a set of integrated activities. Alight Ethiopia Program has country office offices in Addis Ababa and regional office in Mekelle.

PRIMARY PURPOSE OF THE POSITION

Under the direct supervision of Tigray Area Manager, the Emergency Program Coordinator will be responsible for the proper implementation of Alight programs under Tigray regional Office.

MAJOR AREAS OF ACCOUNTABILITY

Key Duties & Responsibilities

Program Management & Quality:

  • Prepares/ develops and oversee implementation of technically sound work plans with sector leads, and ensure the development and adherence to related spending and procurement plans to ensure timely and cost-effective implementation.
  • Supervise and guide at the regional level project planning, and liaise with Sector Technical Coordinators to troubleshoot implementation issues.
  • Direct periodic work plan and project reviews at site level, guiding sector leads to implement quality programming that reflects Alight’s values
  • Provide leadership and management support to program teams to allow for efficient program implementation and budget management of all ALIGHT Projects in at the field office including offering appropriate supportive environment to non-mainstream projects/initiatives like Kuja Kuja;
  • Ensure that agreed project documentation including report writing is timely, of high quality and lead the region level compilation of weekly, monthly, quarterly or other reports including utilization of Reporting Revolution;
  • Identify needs, resources, opportunities; and thereby initiate, lead proposal writing processes, and identify and respond to opportunities to innovate and improve program quality within current projects.
  • work in consultation and with directive of the Area Manager on program development (new project designing, concept note preparation and project proposal development and budgeting)

Coordination, representation and Advocacy:

  • With support from Area Manager, ensure Alight actively participates in all clusters and Tigray regional level coordination (e.g. IOM, UNHCR, Inter-Agency Working Groups) and ensure coordination structures are consulted as projects are implemented;
  • He/she will represent Alight at the local level (local government authorities including local leaders, donors, UN organizations, NGOs, and partners in consultation with Area Manager.
  • Ensure information from the coordination meetings is shared, as appropriate, and that said sharing is done in a timely fashion to ensure quick responses to issues identified;
  • Develop and maintain constructive relationships with key government, and other stakeholders.

Monitoring & Evaluation

  • In collaboration with the Monitoring, Evaluation and Learning officer, ensure relevant monitoring of all program activities and all indicators needed for advocacy and strategic planning;
  • Periodically conduct on-site spot checks of activities implemented, and ensure with sector leads that proper documentation of activities is maintained for reporting and lessons-learned purposes;
  • Ensure that activities to be implemented are shared with relevant stakeholders for the purpose of collaboration, building relationships, and developing joint activities that make best use of available capacities;
  • Participate, as needed, in donor, inter-agency and other stakeholder rapid assessments, M&E visits, assuring that ALIGHT is well-represented and sharing openly with donors viewing project progress.

Financial Management and Oversight:

  • Oversee application of project funds in collaboration with the Area Manager, other Alight technical staff, and the sector leads, ensuring proper budgeting of activities to be implemented and advance notification of potential shortfalls / bottlenecks in budgets that require evaluation;
  • Liaise with Country regional and national office to ensure monthly financial projections and corresponding cash requests are processed in a timely manner;
  • Verify weekly cash counts.

Operations

  • With support from the Area manager, Operations/logistics officer, maintain oversight of operational systems – inclusive of Security Management;
  • Supervise the field-based operations staff to ensure that activities receive adequate logistical support. These include fleet management, procurement, asset and warehouse management;
  • Monitor security situations in the region in general and Alight implementation areas in particular; and update regional office on timely manner

Human Resource Management:

  • In consultation with Area manager, support HR systems and processes;
  • Promote stress management by providing regular opportunities for staff debriefing; encourage and foster team building initiatives and capacity building.
  • Provide objective feedback to staff performance evaluations as per staff job descriptions regarding performance, expectations and areas for growth and professional developments
  • S/he encourage staff to provide feedback and establish mechanism to receive and address complaints and grievances from staff.

Perform other related duties as required by Supervisor.

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

  • Degree in project management, Social Work, Development studies, Social Sciences, or related field;
  • Preferably MA degree
  • A minimum of 7 years’ work experience with international NGOs out of which at least, 4 years’ experience in emergency program management or similar with displaced populations, or in post conflict settings;
  • Proven experience in Project/program planning, monitoring and Evaluation
  • Good knowledge of international humanitarian best practices, and guidelines including SPHERE Standards, Protection mainstreaming, UNHCR Protection Handbook recommendations, and other relevant foundational documentation;
  • Excellent work experience in training facilitation, mentoring and capacity development;
  • Ability to write quality reports and concept notes;
  • Flexibility and willingness to work early mornings / late nights as required;
  • Sense of humour, and ability to lead by example
  • Computer proficiency in use of standard MS Office packages (Word, Excel, PowerPoint)
  • Fluency in written and spoken English and Tigrigna is needed
  • Fluency in other local and National languages is a plus

KEY BEHAVIORS & ABILITIES

  • Excellent coordination and communication skills
  • Should have good documentation and dissemination / presentation skills
  • Should be able to live, work and travel in an insecure environment, following strict security guidelines at all times.
  • Proven capacity to work in a quickly moving, unstable situation and work against targeted outputs with tight time frames and deadlines
  • Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment.
  • High level of confidentiality and integrity.
  • Experience of working under high pressure, in fast-paced environments.
  • Strong service orientation with the ability to proactively understand staff and their needs to find effective solutions.
  • Strong organizational skills ability to handle multiple priorities in an autonomous manner.

Plus

  • COVID-19 sensitivity
  • Gender-sensitive
  • Understanding of and commitment to the “Humanitarian principles”
  • Understanding of and commitment to Alight code of conduct and organizational goals

How to apply:

https://app.jobvite.com/j?cj=o5lcgfwC&s=ReliefWeb



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