Finance and Donor Compliance Coordinator Vacancy at Save the Children Ethiopia

Finance and Donor Compliance Coordinator TEAM/PROGRAMME: NSA Capacity Strengthening Project LOCATION: Addis Ababa GRADE: 3A POST TYPE: National Child Safeguarding: Level 1: the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed. Reports (Directly Reporting ) to: project Director Staff Directly Reporting to this Post: none ROLE PURPOSE: The Finance and Donor Compliance Coordinator is responsible to work on development and implementation of a system to maintain financial accounts of funds received from the project, and documenting and reporting on expenditures. S/He will support and provide on-the-job training/mentorship to the MOA accountant hired to oversee this project’s financial accounting and procurement processes. S/He will provide technical assistance to the MOA in developing or strengthening the financial system for disbursing and reporting on funds to the regions, on down to the woreda level. KEY AREAS OF ACCOUNTABILITY: Budget Planning, Implementation, Review/Monitoring, Compliance and Reporting Work with the delegated budget holder/s to prepare the annual budget plan, prepare budget revisions, and phasing. Support the delegated budget holder/s by confirming availability of funds for all requests for payment or charges to awards. Regularly review the transactions list of the project and identify erroneous charging and coding, prepare the appropriate correction reversal, and submit to the relevant finance unit for adjustment. Monitor budgets and sub-grant activities to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected. Ensure that key program personnel are aware of their budgetary resources, and are able to monitor their budgets respectively Provide monthly internal financial reports to NSA senior program manager on budget verses actual (BVA) spending and analysis of grant financial performance, and participate in BVA meetings, take notes, and follow up on the implementation of action points. Facilitate quarterly accrual and biannual projected pipeline reports to the delegated budget holder. Review procurement plan in line with approved budget and submit to logistics as well as review and monitor implementation. Ensure adequate supporting documents, use of standard tools, proper coding, proper approval process, and timely posting of all project related expenditures. Ensure documentation, updating, reconciliation, and reporting of project related supplies, equipment, and project staff profile on a quarterly basis. Ensure compliance to the donor agreement requirements for all financial transactions. Prepare and share documents for audit and donor monitoring visits and ensure relevant document maintenance at local level Ensure purchasing procedures are respected, standard tools are used and that expenditures and purchase requisition made are correctly coded with account codes, funding source, and program code. Assist logistic matters of the field office, ensuring proper vehicle planning for the project and usage Ensure that project assets and stocks are tracked on a regular basis and reconciled with SCI tracking tools and regularly updated and reported. Perform finance and grant related activities as assigned by the supervisor SKILLS AND BEHAVIOURS (our Values in Practice) Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values. Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and apply appropriate consequences when results are not achieved. Ambition: Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same. Widely shares their personal vision for Save the Children, and engages, and motivates others. Future orientated, and thinks strategically. Collaboration: Builds and maintains effective relationships with their team, colleagues, members and external partners and supporters. Values diversity, and sees it as a source of competitive strength. Approachable, good listener, easy to talk to. Creativity: Develops and encourages new and innovative solutions. Willing to take disciplined risks. Integrity: Honest, and encourages openness and transparency. QUALIFICATIONS AND EXPERIENCE Essential BA Degree in Accounting, or other related field, from a recognized institution. 5+ years of professional experience in grant compliance, auditing, and financial management. Computer literate, particularly skilled in awards management package AMS, with fluency in Excel, Word, and PowerPoint. Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills Proven ability to prepare budgets and donor financial reports. Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment. Willingness to travel extensively to multiple sites and provide capacity building for staff. Excellent oral and written communication skills. Ability and willingness to dramatically change work practices and hours and work with other teams, in the event of emergencies. Demonstrated capacity and prior experience in staff management and supervising others as a coach/mentor to develop financial skills of colleagues Strong negotiation and interpersonal skills in English, with substantial experience in managing multicultural teams Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities. Experience of building, leading and developing a team of senior staff with different backgrounds and expertise. Commitment to the Save the Children values. COMPETENCIES SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases. Applies the required technical and professional expertise to the highest standards Promotes and shares best practice within and outside the organisation. Engaging (align with Collaboration, Creativity) Networking: Builds and use sustainable relationship to support the work of save the children Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working. Communicating with Impact: Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust with others.


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