Chief Accountant

Addis Ababa, Ethiopia Plan International Ethiopia

Chief Accountant

Date: 01-Jun-2021

Location: Addis Ababa, Ethiopia

Company: Plan International

The Organisation

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

PURPOSE

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls. 

In Ethiopia, Plan has more than 25 years of experience in implementing its programme. Currently PIE mainly operates in seven geographical areas; Amhara, Oromia, SNNPR, Gambella, Benishangul Gumuz, Afar, and Addis Ababa City Administration on different projects funded by different donors including sponsorship.

Plan International Ethiopia's main purpose is to seek Gender Justice for Girls, Adolescent Girls, and Young Women. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIE will contribute to the global strategy by aiming to reach directly 2.1 million Girls, Adolescent Girls and Young Women over the period of the strategy 2020-2024 and to reach an additional 6.3 million beneficiaries through its interventions.

The position holder will be responsible to ensure the recording of accurate & reliable financial data, compliance with Plan’s policies, procedures and the country‘s financial regulations and timely submission of financial reports to Region/IH through Head of Finance. This would be demonstrated in undertaking responsibilities which includes: ensuring disbursement process are in comply with Plan International financial policies and the country’s financial regulations & ensuring financial reports are based on key performance indicators/agreed standards which are produced for management’s decision and supervising staffs under disbursement unit, so as to enable them to provide efficient, effective and timely deliverable supports

management scope, reporting lines, key relationships

Reports to: Head of Finance

Direct reports:

Management Accountant

Finance Coordinator Support

Finance Coordinator – Disbursement.

Key relationships

Internal: The job holder has a close working relationship internally with the following departments and/or functions:

Accountants of the program areas: in relation to cash forecasting, refreshing and cash status on their hand, monthly GL closing process, interoffice reconciliations, yearend schedules preparation and audit related issues.

Communicate with MEESA/IGH finance team for reports related issues. 3rd party payments and interoffice records/reconciliations

External: The job holder has a close working relationship externally with the following departments and/or functions:

Partner: communicate with partners for confirming an audit data on the amount transferred to the specific partner at specific time and due diligence assessments.

PWC – international audit queries response

Inland Revenue Authority – tax issues

Level of contact with children

Contact: No contact or very low frequency of interaction with children

Physical Environment

Typically, office environment

Accountabilities and MAIN WORK ACTIVITIES

Financial Statement Management (30%)

All balance sheet accounts should be reconciled on a monthly basis

After all postings, ensure the trial balance equals 0 (no cross postings between the partner liquidation cockpit and the main trial balance)

0L and ZL ledgers should be exactly the same and

Ensure that the GH process the revaluation reviewed and processed correctly.

Ensure the upload by GH into BPC reflects the position as in SAP

This will help to identify any items which need to be actioned or reviewed on a regular basis

Ensure the expenditure is in the correct month

Review aging on the purchase ledger to identify any overdue items

Review documents/process for accuracy, completeness & compliance (20%)

Review the monthly data for payroll sheets and its reconciliations in reference to the relevant communications that support the changes in the monthly payroll amounts, contracts/agreements, etc.

Review Monthly Bank reconciliations, recommend and follow up on action taken for any difference b/n the records of the banks and Plan Ethiopia to ensure an overall assurance of accuracy is maintained consistently to our banks' cash balance.

Review significant payment documents for completeness, accuracy, compliance & timeliness.

Financial Reports & Audits (20%)

Coordinate the country office disbursement unit staff and program area finance coordinators on the preparation of monthly, quarterly and yearly financial reports

Identify errors for example duplicated PO, or where the purchase process has been cancelled and the commitment is still in place against the project

Open the purchase ledger next period for posting

Ensure the expenditure is in the correct month with the appropriate WBS

Ensure any journals from the previous period that require reversing are processed

Prepare target bank balances: Region and IH can check whether cash balances held at the end of the month are within acceptable levels.

Prepare monthly Packs : MEESA finance follow up and comment on selected area whether the country finance has performed or not within the specific month

Coordinate/consolidate Quarterly and year end Pack schedules preparation: as it is multi task/complex that needs the involvement of almost all finance staff, coordination is the paramount task to make it work within the deadlines.

Prepare severance & holiday provisions: to recognize plan’s commitment to its staff in terms of severance compensation and annual leave entitlements

Coordinate statutory audits

Coordinate internal audits

Review draft audit reports

Prepare management response to audit findings and Follow up on the implementation of audit recommendations

Support Program areas on financial Management

System Related Activities (20%)

Assign SAP access Job roles: to maintain duty segregation among the finance team per location.

Smooth implementation of programmatic and admin activities (%)

Ensure there is always sufficient cash to run the day to day programmatic and operational activities but there should not be excessive cash balance at the end of every month to be carried forward to the next month.

Posting the country office transactions: to determine the available cash at specific time and reschedule payments accordingly/ avoid writing checks without sufficient cash in the Bank account.

Team Leadership (10%)

Supervise and lead the disbursement unit staff and enable them to discharge their responsibilities efficiently and effectively.

Assist staff developing their IAP

Conduct six month & annual appraisals

Perform any other related  duties as assigned by immediate supervisor 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

Set high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.

Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.

Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.

Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.

Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.

Accept change and support others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

Can succinctly articulate the purpose, values, and global strategy to a range of audiences. Can explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.

Understands the purpose, lines of accountability and decision-making capacity for each structural element of the organization. Helps their team to understand where they sit within the organizational structure.

Supports their team to understand the local operating environment and to consider the implications for work activities. Adjusts work activities and practices to reflect the political, financial, social and cultural context.

Contributes to strategic planning activities.

Understands the procurement cycle and supply chain, including the importance of good procurement planning.

Schedules and manages resource aligned to donor and organisational requirements and individual capacity.

Manages internal and external projects in accordance with the project management and MERL principles.

Manages performance by providing clear objectives, access to developmental tools and opportunities for coaching and mentoring. 

Enforces appropriate use of brand throughout all written and verbal communications.

Technical Expertise, Skills and Knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

Minimum of BA degree in Accounting, Finance or equivalent

A minimum of 7 years of experience, out of which at least 1 years at supervisory level.

Directly relevant professional experience (e.g. finance, accounting, grants management) & audit

Demonstrated understanding to Government of Ethiopia labour, tax and financial reporting requirements;

Skilled in collecting, synthesizing and analysing data;

Advanced EXCEL knowledge and different accounting software’s.

Qualifications/ experience desirable:

Languages required:

Fluency in English language is essential

 

Location:

Type of Role: 

Reports to: 

Salary: 

Closing Date:

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

 


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