Call for an expression of intrest - Final evaluation - End of Project Phase

Country: Ethiopia
Organization: Institute for Peace and Security Studies
Closing date: 15 Mar 2021

Background

The Institute for Peace and Security Studies (IPSS) at Addis Ababa University (AAU) was established in 2007 with the vision of becoming a premier African Institute for knowledge production and dissemination in the field of peace and security. IPSS offers quality education and capacity training in the specialized field of peace and security to students and other stakeholders, as well as foster peace and security through research, dialogue and other outreach activities in the socioeconomic programme under which these activities are implemented in Ethiopia, the greater Horn of Africa and across Africa. The institute has excelled in this area, ranking among the top 50 think tank in Sub-Saharan Africa in 2014, 2015, 2016 and 2017 University of Pennsylvania Global Go To Think Tank Index Reports. The Institute also now the Center of Excellence on Post-Conflict Societies in Africa under the African Research Universities Alliance (ARUA).

The Austrian Development Agency (ADA) supported IPSS in the initial project Phase I in the Institute’s objective to foster peace and security under the project entitled ‘Supporting Peace and Security Management through Education, Research, Policy Dialogues (including the Tana High-Level Dialogue on Security In Africa) and Professional Development’ from 2011-2013 for a total project grant of 250,000 Euros and from October 2013 to 31 December 2016. A total project grant amount of 500,000 Euros was granted for this project. Upon successful implementation, reporting and impact of this project, IPSS approached ADA for a Phase II follow up project entitled ‘Supporting Peace and Security Management in Africa’ (2017-2020). ADA approved the project with a grant amount of 450,000 Euros) to further support IPSS in its objective to contribute to the creation of an enabling environment for effective management of peace and security in Africa.

With a particular emphasis on conflict prevention, management and post-conflict development, the project seeks to support peace and security in Africa. This project is particularly grounded in the IPSS Strategy 2015-2020 and translates the African Union’s Executive Council decided to take up the intellectual challenge of finding African-led solutions to peace and security in Africa. The project continued to work at the three levels of namely; Ethiopia, the Horn of Africa and with a Pan-African perspective across the Africa continent. It is also prudent to mention here that both the first and second phases of the ADA funding built on gaps and achievements made possible with alternative core funding for the many planned activities under the project by other funders such as GIZ and others.

All the project activities during the reporting period were strategically aimed at contributing to strengthening conflict prevention, peacebuilding interventions namely (prevention, management and resolution) using a theory of change that focused on (i) evidence-based/applied research; (ii) training and professional development; (iii) providing platforms for policy dialogues among politicians’ key stakeholders, public institutions and the interested public; iv) outreach and engagement with stakeholders through various platforms including media; (v) partnerships and special projects on peace and security, (vi) peace and security reports.

Throughout the project phase, activities were implemented to further conceptualise the following two important themes at all three focus levels (prevention, management and resolution):

• The interaction between governance, (human/citizen) security and socio-economic development; and

• The nature and application of African-led solutions in conflict prevention, conflict management and the provision of security.

Additionally, the project and its activities were and are committed to full inclusion of all marginalised groups including women, youth, and persons with disabilities at all levels of its planning, implementation and monitoring stages. Within this framework, the project aims to contribute to the attainment of SDGs 16, 10, 5 and the AU Vision 2063.

Objective, Purpose and Specific Objectives

Overall Objective

The objective of this final review and evaluation is to assess the overall results and impact of the project from the design to the completion stage. The consultant will assess and evaluate the project’s performance and achievements vis-à-vis the project’s overall objective and conduct an impact assessment on the various national, sub-regional and continental level beneficiaries evaluating the project’s relevance, effectiveness and sustainability. The consultant will aim to do this through detailed key questions and issues that will be analyzed in a participatory, collaborative and systems-based approach using appropriate review criteria.

Purpose

The Institute for Peace and Security Studies (IPSS) seeks to hire a consultant to review, analyse and draw lessons from the ‘Supporting Peace and Security Management in Africa’ project. The project contributes to the greater peace and security agenda of IPSS in the focus geographical regions in the specific peace and security areas of conflict prevention, conflict management and post-conflict development. The stock-taking to be undertaken by the consultant will aim to draw lessons from previous ADA’s IPSS supported peace and security projects to get a full understanding of peace & security challenges and interventions implemented and relevant in the focus geographical regions.

The evaluation will seek to address the following:

  1. Understand the relevance of the project. I.e. was the project doing the right things in the peace and security perspective at the three focused geographical levels- Ethiopia, the Horn of Africa and the African continent

  2. Compatibility of the project. I.e. How well did the project fit with other projects in the country or region compared to its set out implementation plan?

  3. Pinpoint the effectiveness of the project. I.e. did the project achieve its objective? How? What factors negatively or positively contributed to the project’s objective?

  4. Was the project efficient in addressing peace and security issues including but not limited to students, vulnerable groups like women, the disabled and youth, the African Union and its mechanisms, donors, government, development and other identified and focused stakeholders?

  5. The impact the project had at the three geographical focus areas mentioned in 1 above on groups like women, the disabled and the youth, the African Union, donors, and government stakeholders.

  6. Was the regional diversity observed in the planning, implementation of the project activities?

  7. Was impact measured through any surveys undertaken or set indicators?

  8. Will the project be sustainable post the ADA funding phase? If no, why? If yes, how?

The evaluation will also focus its activities in finding out the merits and demerits of the project concerning the following three pillars or functions of evaluation according to the Austrian Development Cooperation evaluation guides;

  1. A learning function to understand why particular development interventions have worked or not;

  2. A steering function to supply credible and reliable findings for evidence-based decision-making at strategic and operational levels; and

  3. An accountability and communication function to give an account of the use of public funds and corresponding results achieved to partners, donors and the Austrian public at large.

Spe**cific Objectives:**

Building on the lessons learnt and recommendations from the programme’s mid-term evaluation undertaken in 2018, whose main objective was to assess the continued relevance of the project and ascertain the progress made towards attainment of its planned objectives and propose some remedial recommendations to the achievement of its intended goal, this final evaluation aims to mainly:

  1. Determine the relevance of the project objectives, achievements and sustainability in the peace and security arena at the three focused working levels- Ethiopia, the Horn of Africa and the African continent;

  2. Investigate further the project’s actual performance vis-a-vis the plan and analyze causes of deviations, if any;

  3. Identify factors that have been (positively or negatively) contributing to the achievement of results;

  4. Evaluate the project implementation’s consistency with IPSS clients’ needs (including students, vulnerable groups like women, the disabled and the youth, the African Union, donors, and government stakeholders);

  5. Assess the project’s role in building IPSS’s internal capacity to ensure the sustainability of its programmes, and to the creation of mutually beneficial partnerships;

  6. Identify the key challenges, lessons learned, and best practices and make a list of recommendations that IPSS can use to improve the design and implementation of future projects and if these feed into the needs of the targeted stakeholders, the African Union, RECs/RMS, ADA, GIZ and other development partners;

  7. Determine if the project is replicable in other African sub-region.

Evaluation Questions

  1. How effective were the exit strategies, and approaches to phase out assistance provided by the project including contributing factors and constraints?
  2. Describe key factors that will require attention to improve prospects of sustainability of the project outcomes and the potential for replication of the approaches?
  3. How effective were the strategies and tools used in the implementation of the project?
  4. In what ways were the project results framework (log frame) gender-responsive? Do project reports (i.e. inception, interim, final progress reports, and similar) incorporate gender dimensions, progress and results?
  5. Describe how differences, needs, roles and priorities of women, men and other relevant groups were considered and addressed. Have findings, conclusions and recommendations reflected gender analysis in project reporting?
  6. Were there any unique aspects and linkages of the project identified during the project phase? Did these have any impact on the project?
  7. Were targeted project beneficiaries involved in the project throughout the project phase? How was this addressed?
  8. Will the project still require future support from ADA and other funding partners to fully achieve its objective? Which areas specifically will need further support.
  9. How will/can the sustainability of this project be secured after the completion of the project?
  10. Can this project be replicated and owned by stakeholders in other parts of Africa?

Approach and Methodology

DELIVERABLES/TIMEFRAMES

The selected consultant is expected to deliver the following;

· Submit an inception report. The inception report will also further encompass a clear time table of activities and work-plan including staffing and number of working days;

· Design data collection methods/tools, collect data, analyse and interpret data, outline findings and suggested recommendations, prepare final reports;

· The methodology to be used should be one that has a mix of both primary and secondary data (both quantitative and qualitative approaches). Taking into account the current COVID-19 pandemic challenges, the method of data collection will be through document reviews, hybrid (physical and virtual) combination of key informant interviews, focus group discussions and observations;

· A written draft report in English of a maximum of 20 pages on the finding of the final evaluation. The report should be structured to reflect the contents of the specific objectives stated above, completed results assessment form:

https://www.entwicklung.at/fileadmin/user_upload/Dokumente/Evaluierung/Evaluierung_Templates/Annex9_Results_AssessmentForm_Template.xlsx, (+annexes as required) (10 Working days);

· Submit the updated Final Evaluation report, incorporating the feedback from IPSS and ADA; (Five Working Days);

· Produce a well-analyzed summary report of the evaluation; (Ten Working Days);

· Present the findings (recommendations and discussions) of the evaluation at a validation workshop. It is foreseen that the validation workshop will be held at IPSS where the report is to be presented.

Duration of the Consultancy

The start date will be from 29th of March, 2021: with an end date of no later than 30th of April, 2021. A specific deliverable implementation schedule will be worked out with the consultant for this period in the initial consultancy inception report.

Qualifications

Qualifications/specialized knowledge/experience required: Minimum (but not limited to) consultants’ qualifications are as follows:

• A Master’s Degree in Peace and Security, Development Studies, Project Management or a related social science field;

• Minimum of 7 years of related professional experience, with hands-on experience in the project evaluation field;

• Familiarity with peace, security and development projects;

• Familiarity with (Higher) Education projects

• Excellent analytical capacities; excellent ability to synthesize information and relate action to results. Familiarity with contemporary data analysis software such as Atlas Ti, NVivo, SPSS, STATA etc.

• Experience in work for organizations that emphasize results-oriented corporate culture;

• Ability to multi-task and produce quality outputs with minimal supervision and on short deadlines;

• Excellent communication, presentation, team-work and cooperation skills; ability to listen and express opinions sensitively; high work ethics;

• Very good command of English language, both oral and written, including report-writing skills

• Previous similar work experience with Policy Thinks Tanks and/or governmental programs concerning related field is an advantage.

• Proven Experience in managing gender-responsive evaluations

• No prior engagement in the design or implementation of the programme

• No IPSS scholarship or similar support received during both funding phases

Soft Skills Required: Initiative, independence, due diligence, timeliness, appropriate demeanour and delivery of results.

Highest professional standards of work including good cooperation with IPSS; time-management skills demonstrated; Integrity and commitment to the task; and exceptional communication skills.

Reporting and Supervisor Arrangements

The selected consultant will work under the direct supervision of the African Peace and Security Programme Interim Director and the Head of the Tana Forum Secretariat. The APSP Interim Director will regularly communicate with the Director, Institute for Peace and Security Studies and provide feedback, guidance and necessary support to the consultant to achieve the objectives of the consultancy, as well as remain aware of any upcoming issues related to consultants’ performance and quality of work. The draft inception report should be submitted by the 2nd of April, 2021. The Final Report should be submitted electronically and in the English language on the 23rd of April, 2021.

How to apply:

Interested consultants should submit a detailed technical and financial proposal via application@ipss-addis.org with the subject line ‘Potential Consultant’.

The deadline for submission of the above documents is the 15th of March, 2021 at 1800hrs (Addis Ababa Time).



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