USPSC Deputy Office Director Emergency Response

Country: Ethiopia
Organization: US Agency for International Development
Closing date: 11 Jan 2021

SOLICITATION NUMBER: 720BHA21R00006

ISSUANCE DATE: December 14, 2020
CLOSING DATE AND TIME: January 11, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Africa (OA), is seeking offers from qualified U.S. citizens to provide personal service as a Deputy Office Director for Emergency Response (DDER) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career
Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

U.S. Agency for International Development
1300 Pennsylvania Avenue, NW Washington, DC 20523 www.usaid.gov
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b& sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received.
Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

Africa Recruitment Team
E-Mail Address: BHA.AfricaRecruitment@usaid.gov Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the Africa Recruitment Team via the information provided above.

Sincerely,

Digitally signed
by Sonja Stroud-
Gooden
Date: 2020.12.10
19:40:46 -05'00'

Renee Newton Contracting Officer

DUTIES AND RESPONSIBILITIES
Humanitarian Leadership, Response, and Strategy
● Develop and maintain in-depth knowledge and understanding of humanitarian issues and context changes in Ethiopia. Analyze and synthesize complex information to identify and prioritize humanitarian assistance needs, response options, and/or policy issues.
● Monitor incipient disasters and/or developments in complex crises, humanitarian response appeals and plans, and emerging and intractable humanitarian issues and challenges. Lead identification and assessment of humanitarian needs, formulation of assistance requirements, and beneficiary targeting. Apply expertise to inform USG actions.
● In partnership with the senior BHA representative at post, co-lead BHA strategy processes to determine current and future directions and resource levels of BHA’s Ethiopia portfolio.
● Develop technically sound and time-sensitive solutions in times of crisis that enable USG to respond to the multifaceted needs of targeted beneficiaries. Lead discussions and decisions on resource allocations across all sectors and modalities of assistance.
● Serve as the Mission’s lead strategic advisor on humanitarian principles, policies, and practice. Ensure programmatic and operational cohesion and excellence across the full range of USG emergency programming, including Food Assistance (both in-kind and market-based); Agriculture and Food Security; Economic Recovery and Market Systems; Health; Humanitarian Coordination and Information Management; Logistics; Nutrition; Protection; Shelter and Settlements; and Water, Sanitation, and Hygiene. Guide decision making and analysis of resource allocations across all modalities of humanitarian assistance, to include food aid (in-kind, cash, vouchers, mobile money, local, regional, and international procurement, International Food Relief Partnership).
● Guide and advise USAID/Ethiopia development programming to pivot or flex in response to crises and provide expert guidance to incorporate humanitarian concerns into Mission activities. Develop policy and programmatic options to support effective emergency response as part of Ethiopia’s Journey to Self-Reliance.
Coordination
● Create and nurture strategic partnerships with stakeholders, including Government of Ethiopia (GOE) ministries and officials, United Nations (UN) agencies, government ministries, donors, international and national non-governmental organizations (NGOs), and other international and regional professionals and institutions to advance USG humanitarian and disaster risk reduction objectives.
● Support outreach, information sharing, and coordination of humanitarian actors through leadership of Mission’s Emergency Task Force (ETF) and Strategic Advisory Group for Emergencies (SAGE). Engage with key stakeholders to jointly plan, coordinate, and execute humanitarian policies and interventions through existing and ad hoc donor and implementing partner coordination fora.
● Ensure coordination and cohesion across USAID food and non-food emergency programming (activities and teams), particularly in the context of BHA’s rollout of new systems and processes in Washington and in the field, so that USAID is best placed to meet the multifaceted needs of populations in crisis.
● Collaborate with Mission colleagues to share information, avoid duplication, and identify synergies and transition opportunities. Maintain ongoing dialogue with USG inter-agency actors and BHA Regional Offices on programmatic priorities, objectives, progress, results, challenges, and USG policies in areas with humanitarian concerns or impacts.
● Maintain ongoing dialogue and coordination with BHA/East and Central Africa Regional Office and BHA/Washington to ensure effective collaboration among all BHA entities working on the portfolio.
● Engage with NGOs, the UN, and other donors and actors to support humanitarian coordination and information management during emergencies. Support, assess, and participate in the humanitarian cluster system, where appropriate.
Representation and Advocacy
● As a leading humanitarian specialist in USAID/Ethiopia, represent BHA in-country at internal senior level meetings within the USG and humanitarian stakeholders and convey humanitarian concerns and priorities from the USAID perspective both in-person and in writing. Serve as a liaison on humanitarian issues among USAID mission staff, the U.S. Embassy and other USG agencies, military representatives, BHA/Washington and the broader humanitarian community.
● Support advocacy initiatives on humanitarian concerns and issues, such as humanitarian principles, protection of civilians, funding needs and appeals, and/or specific vulnerabilities in highly complex contexts.
● Represent USAID’s emergency assistance interests during formal and informal engagements with other principal donors and actors in the food security sector, such as the World Food Program, United Nations Children’s Fund (UNICEF), European Union, Department for International Development (DFID), and World Bank. Represent USAID in GOE and donor coordination fora.
● Prepare and deliver presentations, briefings, and ad hoc analyses to senior government officials and other stakeholders on USAID’s emergency programs and activities at local, regional and international workshops and conferences.
● Represent USG humanitarian interests at national and international meetings and conferences, and facilitate, as requested, travel and briefings for official USG visitors interested in humanitarian issues.
Portfolio Management and Administrative Supervision
● Facilitate the smooth transition to BHA (in the immediate term) and provide strategic direction and guidance to ensure cohesion across high-functioning teams focused on humanitarian programming in the medium-to-long term.
● Oversee all related administrative processes for at least 12 individuals, including day to day management of the staff and completion of annual performance reviews, reviews of position descriptions and recruitment, professional development plans and leave requests. Advise, consult, and notify ALT Office management on personnel matters relevant to the team that require action.
● Work with Mission leadership to understand and mitigate the impacts of Mission-based BHA staff movements, including temporary deployments of Foreign Service Officers, PSCs, and Foreign Service Nationals to respond to emergency situations in other countries.
● Guide operationalization of BHA policies, procedures, and systems in the field. Share best practices and models for field structure to inform collaborative processes with Mission leadership in determining BHA footprint/organizational placement.
● Manage and monitor BHA budgets. This includes reviewing budget requests for appropriateness, monitoring use of funds and burn rates to ensure timely spending, reviewing quarterly pipeline reviews/budget status reports, following up on irregular audit findings, providing advice for realignments of budgets, and reviewing accruals.
● Apply expert knowledge of applicable laws, regulations, guidance and practice to guide appropriate and effective use of emergency resources. Work in close coordination with cognizant BHA officials to provide strategic management and oversight of the portfolio.
● Ensure effective oversight of activities by coordinating and conducting monitoring visits. Based on information collected during field visits, communicate findings and recommendations to Mission and BHA management, and, as appropriate, to partners and GOE counterparts.
● Maintain regular, close coordination and communication with the BHA Regional Office and BHA/Washington.
Global BHA Duties
● As needed, serve in a leadership role on Disaster Assistance Response Teams (DARTs) which may require immediate (within 24 hours) deployment overseas for an extended period of time;
● As needed, serve on Washington-based Response Management Teams (RMTs), which provides services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied;
● Ensure timely reporting of BHA’s activities the region through written cables, analyses, strategies, and other requests for written information and/or oral briefings;
● As needed, may serve on temporary details within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)
Bachelor’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, East African studies, or a related field or country, plus eleven (11) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management, including four (4) years of overseas humanitarian field experience.
OR
Master’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, East African studies, or a related field or country, plus nine (9) years of progressively demonstrated experience in emergency relief, disaster risk reduction and/or disaster preparedness programming and management, including four (4) years of overseas humanitarian field experience.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far.
SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.) ● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.
● Ability to obtain a Department of State medical clearance.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
Professional Experience (10 points):
● Experience managing humanitarian interventions in an international disaster context across the entire disaster management cycle to include emergency response, early recovery and transition, disaster risk reduction, and resilience.
● Specific experience managing humanitarian interventions including needs assessment, strategy development, budget management, resource prioritization, program development, and program management.
Skill and Abilities (10 points):
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with host governments at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with other donors and diplomatic missions at senior levels in the midst of international humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to work effectively with international and national non-governmental humanitarian partners at senior levels in the midst of humanitarian crisis situations.
● Demonstrated diplomatic, interpersonal, and representational skills in order to effectively achieve humanitarian objectives within the USG at senior levels, including with DOD, Embassies, Members of Congress, and senior executive branch staff in the midst of international humanitarian crisis situations.
Leading Teams Experience (10 points):
● Demonstrated experience leading teams of varied nationalities and cultural backgrounds working in a constant state of complex, international humanitarian crisis.
● Experience leading a diverse team of program, technical, and administrative staff, including senior U.S. professionals; working in a constant state of complex, international humanitarian crises.
Interview Performance (50 points)
Satisfactory Professional Reference Checks (20 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during the future phase of the selection process.

How to apply:

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career
Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms .

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.AfricaRecruitment@usaid.gov



Popular posts from this blog

በድጋሚ የወጣ ክፍት የስራ ማስታወቂያ- ሞተረኛ

Bank of Abyssinia Vacancy Announcement, February 2020

Enumerator