Program Director – Development (National Position)

Country: Ethiopia
Organization: Concern Worldwide
Closing date: 5 Jan 2021

Job Purpose:

As a member of the Senior Management Team, and in close collaboration with the Country Director, contribute to the strategic development and management of the Concern Country Programme in Ethiopia and to business development for the Country Programme in line with organizational policies, values and frameworks and the Concern Worldwide Ethiopia Country Strategic Plan.

Main duties & Responsibilities:

*Senior Management:*

• Assist the CD in the management of the country programme (CP) through close and consistent involvement in the decision making processes at the highest level

• Participate actively as a member of the SMT and the wider country management team

• Overall responsibility for the Nutrition and WASH programmes, he Emergency response function, monitoring, evaluation and learning, accountability, protection and gender equality, in close collaboration with the CD

• Contribute to the elaboration and implementation of the Country Strategic Plan (CSP)

• Within the relevant sectors, ensure that all programmes are planned, designed, managed and implemented effectively and efficiently in conformity with Concern’s policies, strategies, programme frameworks and CSP

Institutional Fundraising:

• Based on the Country Strategic Plan support the CD to develop a business development plan

• Liaise with main institutional donors in-country with the support of the Concern Worldwide Business Development Unit

• Coordinate and lead on the development and elaboration of programme proposals for donors

Programme Management:

• Guide the strategic and operational direction of the Emergency response function, WASH and Nutrition Programmes, gender transformative programming, accountability, protection, monitoring, evaluation and learning

• Ensure effective operational management of Concern Ethiopia (CE) programmes through line management of key staff and in participation with the SMT so that programmes are implemented in line with project plans and all deliverables achieved within the agreed scope and timeframe

• Ensure strong integration between sectoral programme departments, that internal integrated technical working groups are active and that regular inter-departmental meetings take place

• Ensure strong links with HQ advisors so that programmes are implemented to a high technical standard and in line with best practice

• In conjunction with the Programme Coordinators and the CMT identify new programme interventions and opportunities in accordance with CSP based on thorough contextual analysis

• Ensure that programmes are designed and implemented in a participatory manner with relevant stakeholders, and are inclusive of all mainstreaming issues

• Undertake frequent monitoring visits to programme areas (PA) and provide feedback to managers and staff

• Develop strong links with a range of strategic partners and if appropriate plan and implement joint programmes

Monitoring, Evaluation and Learning:

• Directly manage the MEL team, ensuring that M&E plans and monitoring mechanisms are developed and rolled out in collaboration with the MEAL Manager and Programme Coordinators

• Oversee the implementation of the Concern Ethiopia strategic objective relating to organisational learning, ensure that a system of learning and knowledge management is developed and implemented and that Concern Ethiopia develops a strong culture of learning for both internal use and for external sharing

• Seek opportunities for Concern Ethiopia to contribute to Concern WW’s organisational learning through participation in relevant workshops trainings and liaison with SALEnsure that PCs coordinate the monitoring and evaluation of all programmes within the agreed plans, budgets, time frames and donor guidelines**

• Ensure that PCs develop a community focused intervention for the relevant programmes ensuring inclusion and participation of all vulnerable groups specifically the poor, women, children, the elderly, disabled, persons ect) In particular ensure the rolling out of the beneficiary accountability systems and processes

• Ensure that programmes follow Concern standards and guidelines in relation to programme quality and standards ,including the use of the PQ Guide and the programme toolkit

Emergency Response

• Lead the review and updating of the PEER Plan (Preparedness for Effective Emergency Response) on an annual basis with the CMT and key humanitarian response staff

• Ensure that actions identified in the PEER plan are implemented in a timely manner

• Keep abreast of the humanitarian context in Ethiopia and, with the SMT, ensure that Concern Ethiopia is well placed to respond to humanitarian crisis in a timely manner within its programme areas and in newly identified areas if appropriate

• Ensure the implementation of best practice in relation to gender and protection and accountability in humanitarian response

• Contribute to the implementation of alternative modalities in humanitarian response, including the piloting of cash/voucher mechanisms

*Gender Equality

• As the SMT Gender Lead, be responsible for the implementation of the Concern Ethiopia Gender Equality Strategy and the associated gender action plan

• Work closely with the Systems Director to ensure the implementation of organisational gender equality mainstreaming and the development of a gender sensitive working environment

• Ensure that all long term programmes progressively develop gender transformative programing approaches including Concern’s Engaging Men and Boys approach

• Ensure the mainstreaming of GBV prevention and gender equality into all humanitarian response programmes

• Ensure that gender transformative training is carried out for all staff and that organisational conversations take place and area appropriately facilitated

• Continually review progress of the gender equality strategy and submit a report to the CMT on a quarterly basis

• Ensure that adequate resources are available for the effective implementation of the gender equality strategy

Accountability and Protection

• Ensure that Concern Ethiopia complies with the Core Humanitarian Standards as per Concern’s CHS certification and oversee the review and implementation of an annual CHS action plan

• Ensure that robust complaints response mechanisms are in place in all programmes and that they are developed and implemented with strong community level engagement

• Review CRM and CHS reports and ensure that any concerns are flagged to the CD in a timely manner

• Oversee the development of the mainstreaming of protection into all programmes, including ensuring quality training for programme staff and the development and implementation of action plans which take analysis, mitigation and response into account

Grant Management

• Ensure that the Concern Ethiopia grant management guidelines are followed for all grants

• With the Programme Coordinators, ensure that grant opening, review and closing meetings are held according to the schedule and that action points are followed up in a timely manner

• Take corrective action as needed to ensure that grants are implemented as per the donor agreement

• Ensure that all grants are executed within the agreed scope – budget, timeframe and activities.

Donor Liaison

• Identify potential sources of donor funding and liaise with such donors in an effort to secure new and continued funding for programmes **

• Communicate regularly with existing donors to update them on project progress as required and to flag any issues relating to the implementation of the grant in a timely manner**

• Faciliate field visits by donors as required **

Financial Management

• With the Programme Coordinator, review the budget monitoring tool (BMT) on a monthly basis, advise on corrective action relating to underspends and overspend and ensure that accurate forecasting is completed by the PC advise the CD and the finance department of any variances and recommend solutions

• Mentor and assist budget holders in the development of accurate budgets during project proposal development

• Ensure that detailed programme budgets and budget revisions are prepared and submitted by the Programme Coordinator in a timely manner

• Ensure that PCs identify and notify SMT when a cost and a no cost extension is required for any programme and that appropriate timely action is undertaken

• Report any suspected and actual financial irregularities or other fraud that has occurred to the Country Accountant and CD and recommend solutions to the identified irregularities

• Comply with authorization levels for expenditure and ensure that all programme staff do likewise

Human Resources

• In collaboration with the HR department and by coaching, mentoring and supporting the PCs the PD will:

• Ensure sufficient human resources for the relevant programmes to meet their objectives

• Work with directly reporting staff by coaching, training and mentoring to ensure development of their management skills

• Monitor performance based on agreed job descriptions and ensure compliance with agreed objectives and all Concern policies

• Ensure the effective implementation of the performance development system within the relevant programme teams

• When necessary, assist with the recruitment, management of disciplinary and grievances issues and the dismissal of staff

Reporting:

• Ensure that the relevant staff update the donor reporting tracker and circulate it to all relevant staff with workflow dates as per the schedule

• Ensure that donor reports are submitted to a high quality standard and in sufficient time for review by the relevant people and subsequent submission to the relevant donor/desk officer, to reach the donor on time.

• Review the monthly programme report for each grant with the Programme Coordinator and ensure any corrective action is identified and followed up in a timely manner;

• Ensure that PMs provide financial projection reports to Finance Department

Networking: **

• Represent Concern at inter-agency, UN, Government and coordination meetings pertaining to the relevant sectors or when requested by senior management

• Attend meetings on behalf of the CD

• Maintain and develop the image and reputation of Concern at the highest levels

• Play a lead role in the various Cluster groups as appropriate

Security:

• In conjunction with the PCs, monitor and if necessary report on security issues to the Security Focal Person

• Ensure programme staff awareness and adherence to the Country Security Management Plan and in conjunction with the PCs, identify security training needs as they arise

• Participate in the CE Head Office Security Focal Group

Systems:

• Ensure the development and timely implementation and review of procurement plans for all grants

• Ensure strong communication takes place between programmes teams and the systems department

• Ensure that all programme teams are compliant with Concern and donor procurement policies and procedures

• In conjunction with the systems director where necessary, monitor and authorize contracts prepared with contractors

• In conjunction with the PCs, ensure that all goods, services and money are procured using the correct documentation and codes and if necessary ensure training from the relevant systems support department

• In conjunction with the PCs, monitor the storage, distribution and use of all goods allocated to the programme and ensure that any variances are reported to the Logs Manager or the Systems Director as appropriate

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equity

· As the SMT lead for gender equality, lead on the effective implementation of the gender equality strategy and the CSP gender equality goal and develop an accompanying action plan with indicators

· Submit a gender equality progress report to SMT on a quarterly basis

· Liaise with SAL Equality Advisor and ensure sufficient technical support for Concern Ethiopia

· Ensure that gender equality is successfully mainstreamed into all programmes from design to evaluation stage

· Ensure that all proposals include a strong gender sensitive programme design and that all reports provide quality progress information on gender mainstreaming

· Ensure that gender mainstreaming is adequately budgeted for in all proposal developments

How to apply:

Interested applicants should send non-returnable CV. and application letter outlining how their experience and education fit this vacancy, CV’s should not be longer than 4 pages

please note that no need to submit your supporting documents at this stage:

Send your application to: http://www.ethiojobs.net/display-job/279590/?searchId=1608632081.6936&page=1

Only short listed candidates will be contacted



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