Call for Applications to Develop Child Rights Policy Analysis Manual

Country: Ethiopia
Organization: SOS Children's Villages International
Closing date: 21 Aug 2020

Call for Applications to Develop Child Rights Policy Analysis Manual


1. About us

SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide. Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. To achieve our mission, our strategy for the upcoming decade focuses on ensuring the best care of children, innovation, and effective collaboration with more partners. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable partners.

An estimated 220 million of the world’s children are growing up without adequate parental care. Sadly, an estimated 1 in 10 children worldwide grows up without the loving care they need. To address this issue, SOS CVI provides holistic support and high quality services to children, young people and families in all areas of life in 136 countries and territories. When children can no longer live with their families, we work with communities and state partners to provide children with loving and supportive alternative care. We work with children, families, communities and states to prevent family breakdown and ensure that children's rights are met. Every child has the right to quality care, which means a safe and caring environment for the child to grow and reach his/her full potential. Therefore, we work with communities and states to provide a loving home for children who need alternative care and to prevent family breakdown. We are committed to ensuring the highest standards of care in all our programmes and work with governments and communities to improve alternative childcare systems. We work with families experiencing crises, extreme hardship or difficulty to care adequately for their children. We help them build their capacities so that children are well cared for and families stay together.

SOS Children’s Villages East and Southern Africa (ESAF) region headquartered in Addis Ababa, Ethiopia provides support to 26 member associations in all work areas including programme implementation, advocacy, fundraising and governance. Currently the regional office is active in implementing advocacy actions at regional level. These include engagements and partnerships with African Committee of Experts on the rights and Welfare of the Child (ACERWC), Regional Economic Communities (RECs), regional and international non-governmental organisations, universities and think tanks.

2. Objectives of the assignment

  • To develop a comprehensive child rights policy analysis manual that provides a step-by-step guide for practitioners
  • To provide training on how to use the manual for policy analysis on alternative care to advocacy personnel in member/national associations (MA or NAs) and staff at the regional office staff **

3. Scope of work

The comprehensive and well-structured manual should be useful for both beginners and advanced advocates in child rights in general and alternative care in particular. The manual should take into consideration programmatic approaches and implementation modalities of SOS Children’s Villages International and its MA/NAs. The manual is also expected to provide theoretical background/framework for policy analysis, how to develop policy briefs, and practical guide for advocates and case studies/examples from different countries in Eastern and Southern African region.

As part of the deliverables, the consultant is expected to provide training to advocacy practitioners and program implementers within SOS Children’s Villages. The training is expected to equip trainees with adequate theoretical knowledge and practical skills on applying the manual for child rights advocacy in particular alternative care. At the end of the training advocates are expected to have the skill to develop quality technical briefs.

4. Methodology

For the manual, the consultant is expected to propose a comprehensive and effective methodology that enables to produce high quality deliverable.

For the training, the consultant is expected to utilize participatory methods, engaging and be creative during the training. The methods must be in line with adult learning recommendations. Adoption of relevant audio and visual training techniques, case studies and examples from East and Southern Africa context are strongly encouraged. The consultant is also expected to propose other methods that are relevant in meeting the prescribed objectives.

5. Reporting

The consultant will report to the Advocacy and Communications Unit of the SOS Children Villages International, East and Southern Africa Regional Office based in Addis Ababa.

6. Deliverables

  1. Inception/technical report
  2. A comprehensive policy analysis manual with step-by-step guidance for all levels of practitioners
  3. Conduct a training on how to conduct policy analysis and how to develop policy briefs

  4. Proposal and outline for trainings – with learning objectives and methodologies

  5. Detailed presentations for each section,

  6. Evaluation report for the training

7. Duration of Assignment

The development of the manual must be completed within three months from signing of contract. The training of should be completed within one month after submission of the manual. The training will be conducted in two sessions each three to five days.

8. Working Location

The consultant/s will be expected to work from their convenient location. Required and frequent consultations may be conducted through online platforms.

9. Minimum Requirement

9.1. Minimum of a master’s degree or equivalent in public policy, child rights, law, political sciences, social policy, sociology, social work, development studies or similar and relevant fields of study **

9.2. Minimum of seven years of experience in policy analysis, advocacy, child rights, legislation, alternative care and child protections systems at national or international level; **

9.3. The applicant is required to have developed at least one similar manual **

9.4. In-depth knowledge of advocacy and policy development processes**

9.5. Highly professional in researching, synthesizing, analysing and writing skills and conducting trainings **

9.6. A good command of written and spoken English language **

** Applicants that do not fulfil the above requirements need NOT apply.

10. Application Information

a. General Information **

· Costs must be quoted in US Dollars

· Technical proposals should be submitted in Microsoft Word format.

· Financial proposals must be submitted in Microsoft Excel document. The document should be password protected. The bidder will submit the password only when requested by the evaluators after completing technical evaluation. The password MUST NOT be submitted with the bid application. If the Ms Excel document is not password protected, it will be grounds for disqualification.

o The financial proposal should indicate all professional and admin costs in detail

o The financial proposal should separately indicate travel costs if any (only unit cost per day per country - that includes air travel cost, per diem, accommodation and incidentals only – Other costs should be categorized with professional and admin)

· All required documents must be zipped in one folder before submission

· If attachments are larger than 10 MB, please upload to Google Drive and share the link in the application email

· Subject line of the application e-mail must be: “Application to Develop Child Rights Policy Analysis Manual”

b. SOS Children’s Villages International, East and Southern Africa Regional office has the right to:

· Contact any or all references supplied by the bidder(s);

· Request additional supporting or supplementary data (from the bidder(s));

· Arrange interviews with the bidder(s);

· Reject any or all proposals submitted;

· Accept any proposals in whole or in part;

· Negotiate with the service provider(s) who has/have attained the best rating/ranking, i.e. the one(s) providing the overall best value proposal(s);

· Contract any number of candidates as required to achieve the overall evaluation objectives

c. Evaluation **

After the bid opening, each proposal will be assessed first on its compliance, technical quality and subsequently on its price. The proposal with the best overall value, composed of technical merit and price, will be considered for final approval. SOS Children’s Villages International, East and Southern Africa Regional office has established a procurement committee to lead the overall process review and evaluate bids and make a decision based on the criteria listed.

d. Taxes and payment (as per the regulation)

  • Fees for Ethiopian nationals will be paid in ETB as per the prevailing exchange rate
  • Fees for non-Ethiopian nationals will be paid through bank transfer in USD
  • Two percent (2%) tax will be deducted from Ethiopian consultants with business license and business TIN. 30% tax will be deducted from Ethiopian consultants with personal TIN
  • 15% tax will be deducted from consultants who are non-Ethiopians
  • Payment details will be communicated to the winning bidder

11. Application Documents to be submitted

Interested applicants should submit:**

11.1. Signed and scanned bid application and declaration form (See Annex -1)

11.2. Application letter**

11.3. Technical Proposal in Ms Word Format (in English) **

11.4. Resume or Company Profile **

11.5. Financial proposal with detailed cost breakdown (should be separate from technical proposal and must be in Microsoft Excel) – Quotes must be in US Dollars. **

11.6. One sample manual, toolkit or guideline on policy analysis, formulation, and monitoring produced. The sample must be developed and produced by the applicant and will be verified. **

11.7. Copy of highest educational qualification earned (degree/diploma)**

­ Any application that doesn’t include any one of the above requirements and does NOT adhere to the application information under paragraph 10 will be disqualified.


12. Eligibility

Individuals and/or a group of individuals organizations, associations, or companies are eligible to apply for this consultancy service.

Annex 1

Bid Application and Declaration Form

For Office Use Only


Applicants Full Name


Please indicate either organization/association/ /firm/company or individual


Name and full contact details of authorized representative for organizations/firm/company



Office line:


Skype address:

Full Physical Address:


Full contact details of individual consultant



Office line:


Skype address:

Full Physical Address:


Have you submitted all the required documents listed as requirements under paragraph 11?

Yes /NO


Please indicate where or how you were informed about this bid:


I/We hereby confirm that all the information included and documents contained in this bid application are true and authentic. I/We give permission to organizations evaluating this bid to verify the information included and documents we submitted.

Name: ___

Date: _**

Signature: ___**

How to apply:

1. Applications must be submitted to:**

Applicants MUST copy all these emails addresses in their application., and

2. Application Deadline **

All application must be submitted by Friday 21 August 2020, 16:00 hrs East African Time/13:00 Hrs GMT.**

3. Clarification: **

Please email all requests for clarification to: Nyamudeza Kellivn Kellivn at the email: before August 18, 2020 – 9:00 Hrs GMT/12:00 PM East African Time


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