Administrative Clerk (UNOHCHR)

Addis Ababa, Ethiopia United Nations Development Programme (UNDP)

Duties and Responsibilities

                Under the guidance of the Regional Representative, the incumbent will perform the following tasks:

  • Performs, under minimal supervision, the full range of office administrative support functions;
  • Facilitate local and international travel of staff and meeting participants;
  • Provides assistance in the coordination of service-wide activities (meetings, workshop, training, etc.), and events;
  • Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans;
  • In collaboration with the protocol support staff members and their dependents by processing requests for visa, identity cards and other documents in accordance with requirements for the UN and national government in collaboration with the senior office driver;
  • Facilitate visa for meeting participants;
  • Coordination of asset management in the Office, timely preparation and submission of periodic inventory reports and staff table;
  • Performs a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, visa applications, etc.);
  • Maintains files (both paper and electronic) and databases for work unit;
  • Performs other duties as assigned.

                Competencies

                Corporate Competencies:

  • Demonstrates commitment to UNOHCHR’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

 

PROFESSIONALISM:

  • Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled; Demonstrates professional competence and mastery of subject matter; Good knowledge of Results Based Management, Programme formulation, Implementation and Managing resources.

 

COMMUNICATION:

  • Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

TEAMWORK:

  • Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others ideas and expertise, is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Share credit for team accomplishments and accepts joint responsibility for team shortcomings.

PLANNING AND ORGANISING:

  • Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments, adjusts priorities as required.

ACCOUNTABILITY:

  • Takes ownership of all responsibilities and honors commitments; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments.

                Required Skills and Experience

                Education:

  • High school diploma or equivalent. Additional education in Management, Business Administration or related field is highly desirable.

Experience:

  • A minimum of 4 years of experience in administrative services, general office support or related area

Language Requirements:

  • Fluency, good written and analytical skills in English is essential. Fluency in French would be an asset.


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