Senior Secretary

OROMIA INTERNATIONAL BANK, Addis Ababa, Ethiopia Oromia International Bank JOB REQUIREMENTDiploma/Level IV in Secretarial Science & Office Management, or any other related field of study with 4 years relevant experiencePlace of workHead Office: to cover maternity leave for 4(four) months.HOW TO APPLYNote the following conditions;Registration date: 8 consecutive working days from the first date of announcement,Only short-listed applicants will be contacted,Applicants who do not meet the above requirements shall not be considered,Therefore, interested and qualified applicants fulfilling the above requirements can submit their non-returnable application letter, CV, and copies of supporting credentials with its original in person to HRM Department, OIB Building located at Bole, Africa Avenue, adjacent to Getu Commercial Center, 11th floor, Office No­­1101, or mail through the following address.Oromia International Bank S.C (OIB)HRM DepartmentP.O.Box 27530/1000Addis Ababa

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Procurement Specialist

Addis Ababa, Ethiopia United Nations Office for Project Services (UNOPS)
Background Information - Job-specific

Under the guidance and direct
supervision of the Portfolio Senior Manager - Tran...

Under the guidance and direct
supervision of the Portfolio Senior Manager - Transactional Projects
Portfolio, the Procurement Specialist is
responsible for the development and implementation of strategic and effective
procurement services reflecting international public procurement best
practices, compliance with UNOPS procurement policy, rules, regulations and
procedures, ensuring appropriate risk management and obtaining the best value
for money for the acquisition of goods, services and the contracting of works.

He/she analyzes and interprets the respective rules and
regulations and provides advice and solutions to a wide spectrum of complex
issues related to procurement. The role requires deep understanding of
procurement policy and processes and the Procurement Specialist should be able
to apply them to the appropriate situations.

In addition to responsibility for
the deliverables of the work team, the incumbent’s work is focused on strategic
relationship building and demand management, mainly referred to aggregation and
dealing with complex organizational structures, preparation of business cases
and understanding of the supply market, as well as sharing knowledge with
projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of
personal and professional ethics, the Procurement Specialist promotes a
collaborative, client-focused, quality and results-oriented approach in the
Business Unit. The Procurement Specialist works in close collaboration with
the programme/project colleagues in Ethiopia Multi Country Office (EMCO) and with UNOPS
HQ personnel, particularly with the Procurement Group (PG), as well as the
Government officials, to successfully deliver procurement services.

The Procurement Specialist will work in close cooperation with the
Business Unit and Project Managers and report to the management on central
issues related to procurement activities.
S/he supervises and leads procurement personnel to
deliver work results, in close cooperation with the leadership team in EMCO.

 

Functional Responsibilities

Development
and Implementation of procurement
strategies
Mana...

  • Development
    and Implementation of procurement
    strategies
  • Management
    of procurement processes
  • Implementation
    of sourcing strategy and e-procurement tools
  • Facilitation of
    knowledge building and knowledge sharing
  • Team Management
1. Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results
  • Appropriate application of UNOPS procurement
    governance framework (rules, regulations, policies and tools) in Business Unit
    and Project operations.
  • Provision of supply-market intelligence and
    analysis.
  • Procurement strategies, approaches and plans
    designed and implemented according to cost reduction and saving strategies,
    applying:
  • Expertise in market
    intelligence matched to business requirements;
  • Optimal Stakeholder
    management principles;
  • Sustainability
    criteria;
  • Appropriate work
    processes to individual cases.
  • Oversight and
    supervision of the implementation and results of strategic and routine
    procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition;
    Sourcing; Purchasing: Solicitation;
    Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and
    Contract Management.
2. Manage and
guide procurement processes for the
acquisition of goods, services and the construction of works for the Business
Unit,
 focusing on achievement of the
following results, in compliance with the official procurement policies, rules,
regulations and procedures:
  • Sustainability
    embedded in the procurement process.
  • Appropriate
    procurement modalities and instruments applied (e-sourcing, procurement and
    Rosters of Suppliers) based on individual case requirements, utilizing expert
    knowledge of procurement policies and instruments.
  • Creation,
    implementation and oversight of proper monitoring and control of procurement
    processes in Business Unit and projects including organization of RFQ, ITB or
    RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of
    certain conditions of contracts in full compliance with UNOPS Procurement rules
    and regulations.
  • Review and
    pre-clearance of solicitation documents, requests for awards and submissions to
    Contract and Property Committees (CPCs) in role as Procurement Reviewer (in
    OneUNOPS or Enterprise system).
  • Procurement contracts
    and contractors optimally managed through supplier and contract performance
    management against agreed benchmarks and through agreed reporting mechanisms.
  • Implementation of
    Internal control system.
  • Elaboration of comments regarding project audit
    reports of the Business Units, when necessary.
3. Ensure introduction
and implementation of sourcing strategy and e-procurement tools focusing on
achievement of the following results:
  • Creation, development and management of rosters
    of suppliers, elaboration of supplier selection and evaluation, quality and
    performance measurement mechanisms.
  • Ensures that the e-sourcing tools are used in accordance with PG goals
    and standards in this area.
4.
Team Management
  • Facilitate the
    engagement and provision of high quality results and services of the team
    supervised through effective recruitment, work planning, performance
    management, coaching, and promotion of learning and development.
  • Provide oversight,
    ensuring compliance by team members with existing policies and best practices.
5. Knowledge building and Knowledge sharing
  • Organize, facilitate and/or deliver training and
    learning initiatives for Business Unit personnel on Procurement-related topics.
  • Lead and conduct initiatives on capacity
    development and knowledge building for procurement personnel, including network
    development, plans, learning plans and activities, procurement practice
    information and best practice benchmarking.
  • Oversee team’s
    contributions to Procurement knowledge networks and communities of practice
    including collaborative synthesis of lessons learnt and dissemination of best
    practices in procurement management.
  • Guide team’s collection of feedback, ideas, and
    internal knowledge about processes and best practices and utilize productively.
Impact of Results

The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

 

Education/Experience/Language requirements

Education

Advanced Degree
preferably in Procurement and/or Suppl...

Education
  • Advanced Degree
    preferably in Procurement and/or Supply Chain Management, Law, Commerce,
    Business Administration, Public Administration, Finance, Economics or related
    field.
  • A First
    University degree in combination with a minimum of seven (7) years’ qualifying
    experience, may be accepted in lieu of the advanced university degree.
  • For those who do not
    have a degree in Procurement of Supply
    Chain Management, Chartered Institute
    of Supply and Management (CIPS) or similar international Certification, is a
    distinct advantage.
  • Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage.
Experience
  • A minimum of five (5) years’ professional experience in implementation and advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is required.
  • Experience in working with a range of external and internal stakeholders is an advantage
  • Personnel supervisory experience in procurement is an advantage
  • Experience in UN system organizations, preferably in a developing country, is desirable.
  • Experience in the usage of computers and office
    software packages is required.
Language
  • Fluency of written and oral English is required.
  • Knowledge of another
    official UN language is an asset.

 

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications ...

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

 

Contract type, level and duration

Contract type: Local Individual Contract Agreement
Contract level: LICA-10
...

  • Contract type: Local Individual Contract Agreement
  • Contract level: LICA-10
  • Contract duration: Ongoing ICA


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