USAID Project Management Specialist (WASH)

USAID Main Project Office - Ethiopia Read II, Addis Ababa, Ethiopia USAID - Ethiopia STATEMENT OF DUTIES:General Statement of Purpose of the ContractA USAID Program Management Specialist (PMS) – Water, Sanitation and Hygiene (WASH) is required for USAID/Ethiopia’s Economic Growth and Transformation Office (EG&T). The PMS-WASH Specialist, based in Addis, Ethiopia, will provide program management and technical support for USAID WASH-related programs in Ethiopia.The PMS-WASH is expected to guide, coordinate, manage and monitor specific portions of the expanding and high-profile WASH portfolio of activities in Ethiopia, leading to successful outcomes without significant supervision. The PMS-WASH must also interact with a range of colleagues involved in the sector, while maintaining oversight of sector impacts and ensuring efficient use of resources. The position will require initiative, resourcefulness and sound judgment.The PMS-WASH will 1) design and manage targeted Mission programs…

Procurement Specialist

UNDP, Addis Ababa, Ethiopia United Nations Development Programme (UNDP)

Duties and Responsibilities

Under the direct supervision of the Project Manager the Procurement Specialist will support implementation of the procurement plan of the project.

1) Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:
  • Full compliance of procurement activities with UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
  • Compliance with CO Procurement business processes and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Project Management Unit, harmonization of the workflows in the office;
  • Elaboration and implementation of cost saving and reduction strategies;
  • Conceptualization, elaboration and implementation of contract strategy in the SEEDS Project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
  • Conceptualization, elaboration and implementation of strategic procurement in the SEEDS project including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
2) Ensures efficient management of procurement processes for SEEDS project on achievement of the following results:
  • Timely and proper preparation of procurement plans for the project, establishment of the deadlines and monitoring of its implementation;
  • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
  • Certification of submissions to the Contract, Asset and Procurement Committee (CAP), Regional Advisory Committee of Procurement (RACP) and Advisory Committee on Procurement (ACP);
  • Management of procurement contracts and, upon delegation of responsibility, performance of buyer function in ATLAS;
  • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
  • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
3) Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
  • Management of the e-procurement system.
4) Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
  • Organization of training for the projects staff on Procurement;
  • Organization of trainings for Govt. staff on Procurement as required;
  • Synthesis of lessons learned and best practices in Procurement;
  • Sound contributions to knowledge networks and communities of practice.
Competencies
Core:

Innovation:
Ability to make new and useful ideas work.
Level 5: Creates new and relevant ideas and leads others to implement them;

Leadership:
Ability to persuade others to follow.
Level 5: Plans and acts transparently, actively works to remove barriers;

People Management:
Ability to improve performance and satisfaction.
Level 5: Models high professional standards and motivates excellence in others;

Communication:
Ability to listen, adapt, persuade and transform.
Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others;

Delivery:
Ability to get things done while exercising good judgement.
Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions.

Technical/Functional:

Design thinking:
Knowledge of method (s) for practical, creative resolution of problems and creation of solutions, with the intent of an improved future result.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Communication:
Ability to effectively communicate intensions and requirements to internal and external stakeholders.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Team Building:
Ability to work effectively with diverse groups of professionals towards common goals.
Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Risk Assessment:
Knowledge of risk assessment methodologies and ability to determine degree of risk and apply to strategic and/or practical situation.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Organizational Development:
Knowledge of organizational development concepts, issues and principles and the ability to apply them to strategic and/or practical situations.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Negotiation:
Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise;

Partnerships:
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships.
Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise.
Required Skills and Experience
Education:
  • Master's degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
  • 5 years of relevant experience at the national or international level in procurement management;
  • Minimum of 2 years experience in election related procurement;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web-based management systems;
  • The post requires considerable cultural and political sensitivity and an ability to meet deadlines;
  • Familiarity with the UN in general and UNDP procedures in particular and/or previous experience with the UN is an asset.
Language Requirements:
  • Proficiency in English.


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