Country: Ethiopia
Organization: REACH Initiative
Closing date: 9 Mar 2020



ACTED Ethiopia

HR Department

Last Update

February 2020


REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows particularly IMPACT to benefit from ACTED’s operational support on its fields of intervention.

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

We are currently looking for a REACH Database Officer to support our REACH team in Ethiopia.

Department: REACH

Position: REACH Database Officer

Location: Addis Ababa

Mission Profile

IMPACT, through its partnership with ACTED, is initiating its activities in the Ethiopia context as part of the Collaborative Cash Delivery Consortium, led by Save the Children and in collaboration with ACTED, Catholic Relief Services, CARE and World Vision. The consortium will deliver life-saving humanitarian actions through emergency cash distributions to as many as 78,000 of the most vulnerable, crisis-affected individuals in areas across Ethiopia impacted by unrest, conflict and displacement expected to be triggered by the August 2020 elections. IMPACT will lead two key aspects of the consortium: the establishment of a regular, reliable and predictable consortium-level market monitoring initiative; and, an internal monitoring component consisting of a beneficiary selection verification exercise, aggregation and reporting of post-distribution monitoring and complaint monitoring system findings, and an overall outcome evaluation of the consortium’s activities. IMPACT’s activities will be implemented in close collaboration with consortium partners in a dynamic response environment – the successful candidate will need to be energetic, flexible and self-motivated, and have a strong knowledge of Cash and Markets Monitoring, to deliver expected results.

Position Profile

Under the supervision of the IMPACT Senior Assessment Officer and REACH GIS/DB Specialist, the Database Officer is responsible for an accurate, timely and efficient consolidation of the database from the data collected from the field. The Database officer will be responsible for performing data quality control, tracking data collection progress, downloading, storing and managing datasets, and contributing to the REACH team in terms of delivering high quality outputs. When available and required, he/she will support with other IMPACT/REACH data collection activities. The Database officer will lead the collection, management and reporting on data collected through partner Complaint and Feedback Mechanisms.

The Database Officer will also support Assessment Officers and Field Officers in organizing and managing the data collection enumerators. Furthermore, he/she will support the Assessment team in developing and testing tools for data collection, specifically ODK and Kobo.

The REACH Database Officer shall be responsible for:

Ø Data processing and management:

o To process data and information from the field – in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all collected data

o To enter all data and figures as needed into the database in a consistent, accurate and efficient manner

o To contact enumerators and other field staff to check accuracy and consistency of collected data

o To provide data outputs upon request

o To maintain up-to-date databases as required

Ø Data Quality Control:

o Daily cleaning of raw data, whilst logging any and all changes made to the original data

o Following up with field officers and enumerators about identified problems and mistakes identified in the data

o Design and create tools to improve data cleaning and analysis

Ø Capacity Building

o Work with each enumerator individually where repeated data entry issues to address in the cleaning process and flag up for general improvement

Ø Reporting/Communication

o Communicates with the line manager and relevant staff for any difficulty linked to his/ her tasks and proposes possible solutions

o Respects ACTED security procedures and ensures these procedures are set-up and respected in the site by all ACTED staff members

o Daily reporting to the Assessment Officer regarding the progress of data collection.

o Providing regular reports to the Field Officers at frequent intervals on the progress of the implementation of the assessment activities and on relevant observations during the mission;

o Submitting monthly evaluation of enumerators to Field Officers and Assessment Officers.

Ø Technical Support

o The REACH Database Officer will contribute towards the identification and implementation of effective and adapted technical solutions and partnerships. The REACH Database Officer will provide technical backstopping of database to GIS/DB team and provide capacity-building to GIS/DB team related to database management.

o Any other tasks need to ensure the success of the REACH mission

o The REACH Database Officer may be called upon to work on other REACH programmes in various locations in country as needs dictate and the security situation allows

Ø Confidentiality and Data Protection

o The REACH Database Officer will maintain the strictest confidentiality of data and processes. He/she will actively take measures to prevent the unauthorized sharing of information and data.

Ø Accountability to Communities and Beneficiaries

o The staff member is responsible for ensuring that all relations with the communities REACH and partners work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about REACH programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every REACH staff member.


· Excellent academic qualifications, including a Bachelor degree in Statistics, Economy, GIS, Information Systems, or relevant discipline;

· Minimum of 2.5 year of experience working in information management, database management or a related field

· Minimum of 1 year working in Humanitarian response activities

· Experience with Community Feedback and Complaints Mechanisms desired

· Proven experience in data processing and/or analysis (using either Python or R preferably);

· Advanced MS Excel skills (Advanced usage of formulas, Pivot tables, Lookup functions)

· Considerable experience using ODK for quantitative data collection

· Considerable experience creating ODK questionnaires

· Excellent analytical and problem solving skills;

· Experience with industry standard mapping tools, especially ESRI products is desired;

· Excellent team working skills

· Good organizational, communication and interpersonal skills

· Ability to think creatively in terms of tool and process development

· Positive attitude and a willingness to learn

· Ability to operate in a cross-cultural environment requiring flexibility

· Fluency in English one other local language required

· Ability to work independently

How to apply:

Application Procedure:

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to copying to and received on or before 5.00PM on 09th March 2020 with the subject line “REACH DATABASE OFFICER”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.

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