Established by the Economic and Social Council (ECOSOC) of the United Nations (UN) in 1958 as one of the UN's five regional commissions, ECA's mandate is to promote the economic and social development of its member States, foster intra-regional integration, and promote international cooperation for Africa's development. Made up of 54 member States, and playing a dual role as a regional arm of the UN and as a key component of the African institutional landscape, ECA is well positioned to make unique contributions to address the Continent’s development challenges. The strategic objective of ECA is framed around delivering ideas and actions for an empowered, inclusive and transformed Africa in the framework of the 2030 Agenda for Sustainable Development and Agenda 2063 of the African Union through its three core functions, namely, its function as a think tank, its convening function and its operational function.
This positions are located in Finance and Budget Section within the Division of Administration, Economic Commission for Africa, Addis Ababa Ethiopia. The Finance Assistants will work under the overall guidance of Chief of Finance and Budget Section and direct supervision of the Chief of Trust Fund Unit.
• Prepare Donor financial statements in a timely and accurate manner;
• Assist in review trial balance of XB and clear Open Item Balances on a regular basis;
• Assist in preparation of yearend schedules for submission to UNHQ for Volume I financial statement preparation in compliance with UNFRR;
• Assist in preparation periodic and ad hoc financial reports to Division of Administration and UNHQ;
• Prepare Funding Agreement template by reviewing/analyzing each MoU/LoA of voluntary contributions;
• Assist in review voluntary contributions account receivables to confirm their validity Compare/reconcile voluntary contribution receivables against TB. Produce pledge schedule based on UNHQ template;
• Review and process advance to Implementing Partner by creating Purchase Orders and Reconcile IP advances;
• Prepare Implementing Partner and End-Beneficiaries Master table;
• Share Implementing Partner advance status (AR) to Substantive Divisions;
• Follow up Substantive Divisions in order to get timely submission of financial reports from Implementing Partners as stated in the agreement;
• Record expenses report from Implementing Partners by creating Service Entry Sheet against advances and clear GRIR;
• Review and record the refund from implementing Partner;
• Work on accrual for Implementing Partner (IP) advances that are shown as advance at yearend;
• Review AR balance to ensure long and short term classification done by UNHQ;
• Process refund to Donors upon financial closure of a grant;
• Review and record fund transfer upon allocation of unearmark fund and transfer of unspent balance to pool account;
• Review and record transfer of expenditure based on substantive divisions memo;
• Review all outstanding Purchase Orders (POs) and fund commitments (obligations) regularly for their validity and communicate substantive divisions for appropriate action and assist on the preparation of commitment accruals at year end;
• Analyze and provide detailed financial data to substantive divisions up on request;
• Review conditional liability and expense report; reclassify conditional liability to revenue;
• Assist in creation of grants, unreleased and released budget to enter, return, and redeploy ensuring that it is in accordance with the donor agreements and in compliance with UNFRR;
• Review validity of cash balance for each grant;
• Review inactive grants and communicate substantive divisions for actions to be taken on the residual amount;
• Analyze and monitor advance for Cash Paymaster G/L on extra budgetary accounts;
• Communicate and follow up with paymasters in different divisions to submit expense report;
• Analyze the completeness of Expense report submitted by the conference paymaster;
• Follow up and confirms that all Expense reports have been duly approved by Disbursement unit;
• Investigate abnormal submitted expense report by respective certifying officers and ensure corrective action and adjustments are made by Disbursement unit;
• Process manual clearing of the advance for conference paymaster within two months after end of workshop;
• Ensure project asset are identified and recorded in the accounts;
• Assist in reviewing United Nations Health Care Center (UNHCC) performance and financial report periodically;
• Liaise with other units of Finance Section and UNHQ to resolve accounting issues that affect XB Funds;
• Assist in responding audit queries;
• Carry out any other duties assigned;
Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING AND ORGANIZING
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent is required. Additional qualifications in the area of finance, business administration and management or information technology is highly desirable. Knowledge of Microsoft Excel is highly desirable.
A minimum of seven years of progressively responsible professional experience in accounting, finance, budget, administration
Knowledge in any ERP/SAP system is desirable
English and French are the working languages of the United Nations Secretariat. For the posts advertised, fluency in English is required. Knowledge of French is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
• This position is temporarily available for 364 days and extension would be subject to the availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “Internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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