Ethiopia: Senior Human Resource/ Admin Officer (Ethiopian Nationals)

Ethiopia: Senior Human Resource/ Admin Officer (Ethiopian Nationals)

Organization: International Rescue Committee
Country: Ethiopia
Closing date: 24 Feb 2019


The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades in the world addressing both the immediate, lifesaving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve.


Under the supervision of the HR Manager the senior HR/Admin Officer provides general Human Resource support for the Admin & HR department. He/she will be responsible for Talent Acquisition and management, Staff Relations and Administration support, and Performance Management support. The position holder is also expected to have consistent communication with IRC staffs, partners and other clients of the organization.


Job Responsibility #1 HR Talent Strategy and Talent Architecture:

· Maintain a thorough knowledge of IRC personnel policies and Implement IRC’s new Global HR Operating Policies and Procedures in every site of the field office along with ensure all HR/Admin activities are carried-out in adherence to these standards.

· Participate in reviewing national staff policies and Recommend changes/additions/deletions to the HR/Admin Coordinator.

· Promote and uphold THE IRC Way: Standards for Professional Conduct.

· Under the guidance of the HR Manager, provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.

· Work with HR Manager and Field coordinator on implementation of strategic planning of the department.

· Foster and facilitate the development of cooperative professional relations between and among staff at all levels.

· Provide advice and support to Field HR teams in interpretation of HR policies and procedures and provide technical support on HR and Admin related matters, including but not limited to, recruitment, orientation, career development, performance evaluation, disciplinary action and separation

Job Responsibility #2 Talent Acquisition and management:

· Participate in recruitment process of hire positions. Posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement.

· Advice Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paper work/hire pack is processed accurately.

· Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures.

· Ensure proper orientation for all new staff with periodic follow up fields visits for additional support to field teams; collaborate and coordinate with other departments to provide an engaging and welcoming orientation

· Maintain good working relationships with other organizations and provide feedback to management on HR issues.

· Advise and conduct employees on exit management process for exiting employees and maintain its copies on the file. The exit interviews are supported with monkey survey.

Job Responsibility #3 Staff Relations and Administration support

· Review new employees contract agreement and ensure the new employees’ data is update to date on workday before the contract is approved.

· Responsible for preparing monthly payroll and maintaining payroll related documents and information are kept properly. Work with HR in the field to improve the current information gap by using workday as a payroll information sources.

· Ensure the HR/Admin staff prepares pension payment in timely manner. And prepare pension payment for the field office in a timely manner to effect the payment.

· Review back payments, payroll adjustment for open and definite period employees**.**

· Prepare severance payment for open and definite period employees**.**

· Ensure updated tracking for back payments and communicate them timely.

· Ensure that all personnel documents of the field office staff are updated and maintained in the personnel files including ex-staff file.

· Follow up of employee contract extension.

· Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).

· Work on special personal projects assigned by HR Manager or HR/Admin & staff Development Coordinator.

· Assist in preparation of vouchers for payment in relation to HR especially severance and others.

· Prepare terminated, resigned and new employees analysis every year**.**

Job Responsibility #4 Performance Management

· Coordinates the performance management cycle and with the support of the HRM ensures that mid-year and annual reviews are carried out.

· Supports supervisors and staff in the goal setting, end of probation or annual performance reviews ensuring proper documentation of performance appraisals.

· Supports supervisors to identify training needs or performance gaps of staff.

Job Responsibility #5 Supervision and Support

· Manage, train, coach HR/Admin officer the HR/Admin assistant create detailed plan to build capacity including performance objectives and development in collaboration with HR Manager.

· Conduct a timely performance evaluation

· Work on the career development plan of the subordinate.

· Ensure that the subordinate is working in a harmonized manner.

· Provide technical support and on job trainings for field based HR/ admin staff.

· Nominate a staff from the field office to be coached/ mentor. Train/coach them and bring difference on their skill.

· Follow up the implementation of improvement plan according to the feedbacks given at the time of coaching or collected from Roving HR/Admin Manager.

Job Responsibility #6: Performs other duties as assigned


a) Internal: CD, Program, Logistics and Finance Departments and all IRC field offices.

b) External: Relevant Government, Non-Government and international organizations.

Minimum Requirements

· University Degree/Post Graduate degree in Management, Business Administration, Accounting or related

· 4 years’ experience for degree holders and 3 years’ experience for Post Graduate degree holders in office administration and human resource.

· NGO experience in Human resource is preferable.

· Strong organizational skills

· Computer literate especially word and excel.

· Excellent in English and Amharic both speaking & writing.

· Ability to work under pressure.

Desired Qualifications (Asset to have):**

· Professional certification in HR and or Master’s degree in HRM or other related designations.

· Knowledge and understanding of local employment standards, occupational health and safety and human rights legislation.

· Strong MS office skills.

· Knowledge of principles and procedures for staff recruitment, selection, training, compensation and benefits, job design, labor relations and negotiation, and Human Resources Information Systems.

· Good conflict management skills.

Competencies/Personal Attributes:**

· Excellent communication and interpersonal skills.

· Excellent planning and organizing skills.

· Ability to maintain confidentiality, trust and respect.

· Self-motivated, highly organized and detail oriented.

· Flexible, comfortable with deadlines and able to work well under pressure.

· Ability to support a large number of people.

· Comfortable with ambiguity; ability to analyze the situation and come up with solutions.

How to apply:

Twitter Delicious Facebook Digg Stumbleupon Favorites More