Finance and Administrative Assistant- Vacancy in Ethiopia

Addis Ababa Christian Children's Fund of Canada

Christian Children’s Fund of Canada (CCFC) creates a future of hope for children, families, and communities by helping them develop the skills and resources to overcome poverty and pursue justice. Our commitment is to improve the quality of life of children and youth in empowered communities through enhanced family and community capacity for sustainable development. For more information about CCFC, visit our website CCFC has the following vacancy for its Ethiopia Country Office (CO).

Position Title: Finance and Administrative Assistant
Number of person required for the position: One
Duty station: Addis Ababa with occasional travel to program/projects operational Districts and sites

Terms of Employment: One-year subject to probation period with a possibility of extension based on proven performance
Salary: Negotiable
Job Application Closing Date: November 15. 2018

Job Responsibilities: The Finance and Administrative Assistant reports to Finance Manager include but not limited to:
  • Processing payments and documents such as invoices, bills, journal vouchers. purchase orders, accounts payable
  • Hosting visitors to the Country Office (CO), receiving incoming call at the reception desk of the CO.
  • Weekly verification of packages received from sponsors and processing deliveries to partners.
  • With support from the Senior Administrative Assistant, verify items billed against items ordered and received and reconcile differences through follow-up with the vendor and/or other employees.
  • Handling petty cash, updating and reconciling the petty cash register/books daily.
  • Maintaining a cheque register and ensuring that vendors or service providers acknowledge receipts for all payments made.
  • Reviewing employee travel and other advance requests, purchase requests and advise on budget availability and timing, assign budget codes to requests for recommendation by the CO Finance Manager.
  • Processing and follow up on employee advances, review retirements and prepare reconciliation of employee accounts receivables on monthly basis.
  • Receive cash refunds by staff and supervising deposit into CO bank Accounts.
  • Entering, updating, and/or retrieving accounting data and transactions from the QuickBooks Accounting software
  • Posting financial transactions and data to appropriate accounts in the QuickBooks accounting software.
  • Receiving all incoming funds (from staff & external sources) and ensure they are deposited in the CO Bank accounts.
  • Preparing bank reconciliation and month end financial reports and assisting Finance Manager with staff payroll computations
  • Compile Core funding transfer receipts received from programs for monthly Head Office reports.
  • Other related duties as assigned.
Minimum Requirements /Qualifications and Attributes:
  • Degree in Accounting and Finance, economic sciences or equivalent accounting qualification.
  • 3 years progressive work experience in accounting and financial management that includes financial analysis, reporting and budgeting.
  • At least 2 years’ of experience in working with financial software, QuickBooks software and reporting systems, spreadsheet and word-processing applications.
  • Excellent oral and written skills in English with ability to clearly and concisely communicate Ideas to a variety of audiences. Well-organized and detail-oriented.
  • Commitment to CCFC’s Vision, Mission and Values

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