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Executive Admin Assistant- Vacancy in Ethiopia

Addis Ababa, AA Ethiopian Steel Plc
  • Provides Office support services in order to ensure efficiency and effectiveness within the management offices
  • Receives, directs and relay telephone messages and fax messages too
  • Directs Customers, Guests, Visitors, Interviewees, Applicants to the appropriate staff  or management member
  • Maintains the general filing system and file all correspondences in chronological or/and  alphabetical order
  • Assists in the facilitating and preparation of Management Meetings, Board Meetings and  Meeting telephone calls
  • Maintains adequate inventory of office supplies and communicate the same to  Administrator
  • Responds to government and non government Offices’ inquiries
  • Provides word-processing and secretarial support
  • Types confidential documents on a word-processing system
  • Provides secretarial service and administrative support to the General Manager, HR-& Legal-Administration and other Department Heads
  • Perform variety of administrative tasks that are highly confidential and sensitive including preparation of Letter of Appointments, Transfers, Promotions, Dismissals, Terminations, etc.
  • Coordinates Office management activities for the Administration with the help of  Receptionist, Cleaners and Messengers
  • Compiles, keeps and maintains confidential and sensitive documents and briefs relevant body on the matter such as Principal Registration, Business Licenses, Federal Investment Permits, Land Holding Certificate, Minutes of the Board Meeting , Memorandum -and Articles- of Associations, Financial Statements, Vehicles’ Logbook/Title deed, etc
  • Receives and screens incoming visitors, determines which are priority matters, and alerts the Admin or the GM or other Dept Heads and makes referrals to appropriate staff or provides requested information
  • Acts as liaison officer between the HR-and Legal - Admin, General Manager or other Department Executives, subordinates or others, by transmitting Directives, Instructions, Assignments and follow up on the status of the same

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