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Ethiopia: JPO - Programme Analyst, Democratic Governance and Capacity Development Job Vacancy in Ethiopia

Organization: UN Development Programme
Country: Ethiopia
Closing date: 16 Sep 2018

Background

The Governance Unit of UNDP Ethiopia works to support democratic development and the promotion and protection of human rights and capacity development.

The Junior Programme Officer will support the implementation of projects under the Governance Unit, with focus on project activities that link to Governance and Democratic Participation, Local Economic Governance, Support to Conflict Prevention and Peace Building, Capacity Development Projects and other SDG and UNDAF related activities. The Governance Unit works towards improved governance in Ethiopia through political and fiscal devolution, transparency and accountability, strengthening of state institutions, leadership/capacity development, promotion of human rights and local participation, localization of the SDGs as cross-cutting themes, and civil society engagement. The JPO will be a member of the Governance Unit and assist UNDP and Government of Ethiopia in implementing programmes/projects within the Governance Unit including developing related research and communication materials and supporting resource mobilization efforts. Under the overall supervision and guidance of the UNDP Country Director, the JPO will report directly to the Team Leader, Governance Unit and work within the Unit’s team with Programme Officers and Programme Associates.

The Country Office works under the National Implementation (NIM) modality, and the candidate is expected to work closely with implementing partners.

Under the leadership of the Country Director (DP) and the direct supervision of the Team Leader, Governance Unit, the candidate contributes to the functioning of the Unit's activities. As such, he / she provides support to the management of programs and projects. He / she works closely with other colleagues in the unit with which he / she forms a united team to achieve results.

Co**n**t**e**n**t and methodology of supervision:**

As part of the UNDP JPO programme overall framework, the JPO will benefit from the following supervision modalities

  • Structured guidance provided by the supervisor, especially in the beginning of the assignment, with the purpose of gradually increasing the responsibilities of the JPO
  • Establishment of a work plan, with clear key deliverables and results
  • Effective supervision through knowledge sharing and performance/development feedback throughout the assignment
  • Easy access to the supervisor
  • Participation in Unit/Team/Office meetings to ensure integration and operational effectiveness
  • Guidance and advice in relation to learning and training opportunities within the field of expertise
  • Completion of the yearly UNDP Performance Management Document (PMD)

Training and Learning:

As part of the UNDP JPO programme overall framework, the JPO will benefit from the following training and learning opportunities:

  • Participation in a two-week long Programme Policy and Operations Induction Course in New York within the first 3 to 6 months of assignment
  • Use of yearly JPO duty-related travel and training allocation (DTTA), as per the online DTTA guide
  • Other training and learning opportunities, as presented in the UNDP JPO Orientation Programme

In addition, the JPO will benefit from the following specific training and learning modalities/opportunities in the receiving office:

  • Participate in workshops/seminars organized by UNDP led projects and other national and international partners working in the field of governance;
  • Participate in the programme retreats to be organised by the office, which will cover issues related to Governance
  • Attend in-house knowledge sharing events;
  • Corporate programme/project and resource management tools and methods;
  • Have access to corporate online learning portal with self-learning trainings;
  • With agreement from the supervisor, attend regional and national conferences/workshops as a participant or speaker;

Practical information concerning the selection process

  • Selected applicants will be expected to partake in face-to-face Interviews planned to take place in Copenhagen in early to mid-October 2018
  • Applicants will need to shoulder travel cost should he/she be travelling to Denmark for the interviews
  • Selected candidates are expected to participate in an induction course conducted by DANIDA at Danish MFA premises planned for the early Dec18 or early Jan19
  • Assumptions of duty will be expected Feb. 2019 at the latest

Duties and Responsibilities

1. Participation and contribution to the governance pillar of UNDP interventions

  • Contribute to the formulation of programs and projects in the areas of Democratic Governance for UNDP within the framework of the Country Program Document (CPD) and United Nations Development Assistance Framework (UNDAF). This will involve: preparation of concept notes; participation in project formulation and appraisal process, coordinating with UN agencies, government implementing partners, donors, civil society, etc.; ensuring quality and compliance of project design;
  • Develop, in collaboration with other team members and key partners (projects, national democratic institutions), annual work plans of the Governance projects;
  • Contribute to strategic oversight of the planning, budgeting, implementation and monitoring of the governance pillar activities, monitoring of financial expenditures according to UNDP procedures and rules;
  • Based on the analysis and extensive research on the national and international situation, provide substantive contributions in the formulation of strategic notes and other relevant documents with regards to Governance and democratic participation;
  • Draft policy notes, technical presentations and analytical pieces on the governance context and challenges in
  • implementing programmatic interventions;
  • Carry out other support duties related to the mandate and functions of UNDP as assigned by the supervisor.

Policy Advice/ Programme and Project Delivery Support

  • Support the Governance team in preparing initial drafts of technical advice on governance issues;
  • Prepare material as requested by supervisor to support the application of integrated multi-disciplinary
  • approaches to meet policy and programming needs in line with corporate guidance and standards;
  • Monitor and quality assurance of implementation of assigned programs and projects through, inter-alia,
  • participation in periodic field visits; organization of and reporting on the Review Meetings; assistance to
  • mandatory annual external audit, spot checks, programmatic monitoring etc. so as to ensure that projects are implemented and their outputs and impact being assessed in pursuance of the stated objectives of the projects.
  • Identify, document and share best practices and lessons learned related to governance programmes and projects;
  • Implement and enforce tools of result-oriented management- establishment of targets and monitoring of results;
  • Perform regular projects visits and prepare reports on the progress of projects, challenges and recommend solutions
  • Contribute to the preparation of donor reporting in a timely manner;

Pa**r**tnerships and Resource Mobilization**

  • Undertake research to support the Team Leader and Programme Managers in partnership building and resource mobilization, developing first drafts of papers and materials, and participating in relevant external meetings, in line with the Country Office’s partnership and resource mobilization strategy and action plan;
  • Perform analysis and research to support the implementation of partnership strategies with UN and external
  • partner institutions, including governments, private sector, academia, NGOs, and CSOs;
  • Participate in relevant external meetings, including resource mobilization, partnership and advocacy activities with UN partners, permanent missions, and external stakeholders, as requested by the Supervisor.

Kn**o**wl**e**d**g**e Management**

  • Develop and maintain a repository of key documents, presentations, photos and other materials that are necessary for the team to access and make use of knowledge products;
  • Facilitate the exchange of knowledge on specific thematic areas with regards to UNDP’s mission

Competencies

Core Competencies

  • Innovation - Ability to make new and useful idea work

Level 4: Adept with complex concepts and challenges convention purposefully

  • Leadership - Ability to persuade others to follow

Level 4: Generates commitment, excitement and excellence in others

  • Communication - Ability to listen, adapt, persuade and transform

Level 4: Synthesizes information to communicate independent analysis

  • People Management - Ability to improve performance and satisfaction

Level 4: Models independent thinking and action

  • Delivery - Ability to get things done

Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional Competencies

Primary

  • Problem Analysis and Decision-Making

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Job Knowledge and Technical Expertise

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Client Orientation

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Results-based Program Development and Management

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Secondary

  • Knowledge Management

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Capacity Building

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Innovation

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education

  • Master’s Degree in Governance, Law, International Development, Public Policy or equivalent Advanced Degree in a related field of expertise

Experience

  • A minimum of two years and a maximum of 4 years of paid working experience in governance, rule of law and human rights
  • Work experience in developing countries, preferably in the African region would be desirable

Language Requirements

  • Fluency in both Danish and English is required

Nationality

Under the UNDP JPO programme framework, the following position is open only to Danish nationals. The applicant must be fluent in both Danish and English. For the full requirements and information about the JPO Programme, please visit: http://www.jposc.undp.org/content/jposc/en/home/how-to-join/the-jpo-programme.html

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.


How to apply:

For all the information and to apply on our website, please follow this link:

https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=18276&hrs_jo_pst_seq=1&hrs_site_id=2



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Ethiopia: Programme Coordinator (DTM) Job Vacancy in Ethiopia

Organization: International Organization for Migration
Country: Ethiopia
Closing date: 19 Sep 2018

Position Title : Programme Coordinator (DTM)

Duty Station : Addis Ababa, Ethiopia

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 19 September 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Czech

Republic, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Slovenia, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa

Context:

Under the overall supervision of the Head of Programmes and the direct supervision of the Programme Coordinator (Emergency & Post-Crisis (EPC)), the successful candidate will coordinate the Displacement Tracking Matrix (DTM) Programme by strengthening the tracking and monitoring of displaced persons (internal and cross-border), and by developing the programme capacity to analyse root causes of displacement, phases of displacement (urban and irregular) and access to services across Ethiopia.

Core Functions / Responsibilities:

  1. Coordinate the Displacement Tracking Matrix Programme (DTM Programme), under the Emergency & Post-Crisis (EPC) unit, including the existing pillar (humanitarian situation of IDPs) and by developing two additional pillars; cross-border flow monitoring and analysis on the root causes of displacement, access to services (VAS) and displacement leading to urban/irregular migration.

  2. Establish and further strengthen Displacement Tracking Matrix (DTM) mechanisms across the three pillars of programming (IDPs, cross-border, root causes / VAS), including flow monitoring, site assessments and other information gathering systems.

  3. Ensure the timely production of all reporting and outputs of data collection, across the three pillars of programming, on behalf of the Displacement Tracking Matrix (DTM) Programme to be shared with various audiences.

  4. Ensure the provision of timely, accurate and adequate information to all relevant stakeholders on an ad hoc and regular basis regarding movements, new displacements, and protection trends while paying special attention to situation of vulnerable groups like the children, elderly and disabled.

  5. Coordinate field data collection on the humanitarian situation of Internally Displaced Peoples (IDPs) through existing regional DTM focal points, data enumerators, and explore linkages with NGOs in the field.

  6. Develop cross-border flow monitoring activities and hiring of staff at border entry points, linking flow monitoring in Ethiopia with neighboring countries including in particular South Sudan, Somalia and Djibouti / Yemen.

  7. Oversee the launching of pilot Village Assessment Survey (VAS) activities and research projects, focusing on the root causes of displacement in areas of origin, access to services, phases of displacement leading to urban and irregular migration, etc. to inform development-focused interventions around livelihoods and durable solutions.

  8. Strengthen the referral mechanism for specific and community-level protection cases / issues in collaboration with United Nations (UN) agencies and non-governmental organizations (NGOs) dealing with protection of vulnerable groups like Internally Displaced Peoples (IDPs), and through existing mechanisms, e.g. Protection Cluster / CP-GBV Sub-Cluster.

  9. Organize appropriate trainings for displacement monitoring teams on issues related to protection, multi-sectoral analysis, data collection and protection principles, technological solutions to strengthen data collection, humanitarian principles, etc.

  10. Organize and participate in frequent and ongoing field visits to areas of internal and cross-border displacement, as well as areas of origin for Internally Displaced Peoples (IDPs), to collect information through community assessments, focus group discussions and individual interviews.

  11. Ensure the maintenance of organized database(s) and reporting mechanisms for all information collected on internal / cross-border displacement and root causes of displacement.

  12. Ensure the integration of protection / gender issues and attention to specific women/girl's and children’s rights issues (vulnerable groups) within all Displacement Tracking Matrix (DTM) activities.

  13. Ensure the integration of IOM’s data protection principles and best practices on humanitarian data protection and ethical use of data across all Displacement Tracking Matrix (DTM) data management, sharing and dissemination activities.

  14. Actively participate in relevant interagency meetings (Government, UN, I/NGOs, other partners), including cluster/sector, working groups and task force meetings and follow up on resulting action points and recommendations; share meetings minutes with relevant units/colleagues.

  15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Computer Science, Social Science, Information Management, Disaster Risk Management or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Relevant professional experience in the field is required;

• Experience in Information Management or Disaster Risk management is required;

• Experience working in international organizations, humanitarian community and familiarity with the humanitarian reform and cluster approach;

• Experience in project management and implementation;

• Experience in training data collectors who work in camps;

• Experience in writing technical requirements documents, translating/planning specifications to technical briefs for data capture/analysis and compiling diverse datasets;

• Experience in the development and implementation of population database a distinct advantage;

• Working experience in the region is an asset.

Languages

Fluency in English is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.


How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 19 September 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 06.09.2018 to 19.09.2018

Requisition: SVN 2018/112 (P) - Programme Coordinator (DTM) (P3) - Addis Ababa, Ethiopia (55456815) Released

Posting: Posting NC55456816 (55456816) Released



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Ethiopia: Grants Coordinator Job Vacancy in Ethiopia

Organization: International Rescue Committee
Country: Ethiopia
Closing date: 10 Oct 2018

Requisition ID: req2709

Job Title: Grants Coordinator

Sector: Grants

Employment Category: Regular

Employment Type: Full-Time

Location: Ethiopia-Addis Ababa

Job Description The Grants Coordinator will contribute to overall business development and grants management of the Refugee Portfolio at IRC Ethiopia. The position reports to the Senior Grants Coordinator. This position is based in Addis Ababa with occasional trips to field sites and refugee camps, if needed. The Grants Coordinator will work collaboratively with all of the 15 members of the Grants and Part-nership Unit, the technical coordinators, Accountability & Learning, operations team, and the fi-nance team. The Refugee portfolio at IRC Ethiopia is made of grants mostly from UNHCR, BPRM and private foundations, and is roughly 60% of the total annual funding of IRC Ethiopia. This position supervises 2 staff members and 1 intern.

Responsibilities:

  1. Proposals
    • Coordinate proposal development (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordina-tors, technical advisors, Monitoring,Evaluation, Accountability and Learning staff, and the Regional Unit.
    • Develop budgets, budget narratives, concept notes, proposals, and supporting documents; ensure proper proposal development procedures are followed;
    • Act as focal point with donors in-country for the proposal development process, as need-ed.
    • Liaise with NY and UK grant units in order to ensure proposals meet internal standards, ap-ply IRC's Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia's Strategic Ac-tion Plan (SAP) and are donor compliant.
    • Reporting and Grants Management
    • Oversee all reporting for Refugee Grants, including coordinating HQ reviews and approvals before submission to the donor. Send out monthly info to team members on all reports due in the coming 60 days.
    • Ensure that reports to donors are submitted on time; that reports are coherent and accu-rate (quarterly, interim or final reports); and that the internal reporting tracker and OTIS reporting info are up to date.
    • Coordinate information on beneficiary numbers and indicator targets achieved with the Accountability and Learning Coordinator for reporting purposes.
    • Lead Grant Opening, Mid-review and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (fi-nance, programs, logistics) and ensure proper follow up of issues raised.
    • Coordinate proper grants management of all Refugee Portfolio grants. Ensure Grants Tracker and other information management systems are up to date.
    • Monitor burn rates and implementation progress of the Refugee Portfolio grants and flag grant underperformance and compliance issues to relevant Field Coordinators, Program Coordinators and the Senior Management Team. Support follow-up actions to resolve grant challenges.
    • Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.
    • Lead capacity development of Program staff to ensure that they have the skills and knowledge on how to write donor reports.
    • Donor Compliance
    • Oversee donor compliance research for new opportunities or existing grants, as needed, within the Refugee Portfolio of IRC Ethiopia, with a special focus on UNHCR and BPRM compliance.
    • Review donor agreements and coordinate their review with the relevant IRC HQ office. Coordinate and support the team to obtain DOAs prior to grant signatures, as needed.
    • Ensure that grants are implemented in compliance with IRC and relevant donor regulations.
    • Obtain compliance guidance from HQ as needed. Ensure that the compliance knowledge of the Refugee team grows.
    • Oversee the development of compliance cheat sheets for Refugee Portfolio grants.
    • Communications and Information Management
    • Act as a focal point for all donor communications in the Refugee portfolio. Communicate with donors and attend donor meetings in order to share IRC's accomplishments as well as to stay up-to-date on the latest donor developments and requirements, with a special fo-cus on UNHCR HQ/Field communications and information exchange.
    • Oversee the distribution to IRC staff in Addis, HQ and field offices of all documentation (grant proposals, reports, budget, etc.) related to their specific programs.
    • Ensure an updated inventory of all communications related to programs/donors.
    • Oversee that all visibility requirements for the Refugee Portfolio grants are met in a timely manner and properly documented.
    • Team Coordination, Management and Capacity Building
    • Coordinate the Refugee Grants team (consisting of 3 staff and 1 intern) to consistently de-liver high quality results.
    • Provide orientation and on-the-job training to the Refugee Grants team members. Topics may include donor compliance rules and regulations, BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.
    • Hire, manage and supervise staff, interns and TTAs. Coach and develop team members to grow professionally and to grow technically in their positions. Lead annual performance re-views for the Refugee team.
    • Administrative/Other
    • Ensure OTIS, Shared Drive and Hard Copy data is up to date for all assigned new proposals and grants. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.
    • Supervise and complete special projects as assigned by the Senior Grants Coordinator that may fall outside the job description.
    • Backstop the Senior Grants Coordinator, as needed. Job Requirements:
    • Fluent English skills (written and verbal) required.
    • Advanced MS Excel and Math skills required (skills will be tested through an exam).
    • BA degree required; Masters degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred.
    • Proven staff management experience required.
    • At least five years of experience working in program management, grants management and proposal/business development/design required.
    • Prior knowledge of donor and government regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, ARRA etc.) required. Previous experience with UNHCR proposal develop-ment, budget develop or financial report development is an advantage.
    • Willingness to travel to field sites and refugee camps in Ethiopia required.
    • Good communicator with strong organizational, time management and analytical skills.
    • Excellent inter-personal, cultural and diplomatic skills; Flexibility to adapt to changing re-quirements.
    • Strong capacity to mentor and build capacity of staff.
    • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
    • Strong computer skills required, including touch-typing.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.


How to apply:

Please follow this link to apply: http://www.aplitrak.com/?adid=SGVyaW5lLk9jaG9sbGEuMzI5ODEuMzgzMEBpcmNjZC5hcGxpdHJhay5jb20



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