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Property Recording and Controlling Officer- Vacancy in Ethiopia

Addis Ababa Central Statistical Agency
Central Statistical Agency

Job Title: Property recording and controlling Officer
Reporting to: Procurement and Property admin. Director

Responsibility/job summary: The assignment of the officer is expected to expedite the C.S.A. and S.F.R. project programs towards property management and ensuring a smooth implementation of the CSA and Project property handling. The officer is expected to provide technical support to CSA. This includes working closely with the procurement and property admin. Directorate & SFR project staffs.

Specific duties of the Property recording and controlling Officer:
Under the supervision of the senior property administration officer, the Officer will undertake the following in supporting the S.F.R. project and C.S.A. property handling:
  • Check whether the received items are according to the specifications and as per the remarks given by the technical expert;
  • Provide support in counting and receiving the items as per the purchase order;
  • Return the items with defects under the clearance of the respected body;
  • Collect receiving voucher for proper registration and controlling;
  • Categorized procured items to the respected users as per the plan or purchase request;
  • Register all procured items and their prices on stock card;
  • Generate PIN for all fixed assets and hand over the list;
  • Collect and register/ post /list of issued items and up to date the balance.;
  • Create users card by the names of property users
  • Keeps the records electronically for registration/adjustment/and make it accessible to all other concerned parties
  • Shall feed the necessary data on to computer for fixed assets to compute depreciation value;
  • Support the store keeper in shelving and proper store keeping;
  • Collect data and make adjustment for returned items by the users;
  • Devising a mechanism to determine reorder and safety stock level for regularly consumable items and operationally critical items;
  • Maintain communication, and provide regular updates and feedback to the project office and Procurement &Property Management Directorate on any issues to the implementation and management of property;
  • Prepare monthly, quarterly, semi annually progress report and prepare and consolidate annual report;
  • Perform other related duties as may be required for supporting C.S.A. and implementation of project activities.
Required Qualification: Diploma in Purchasing & Supply Management, Materials Management, Management, Accounting or related field of studies.
Work Experience: Minimum 4 years of extensive experience in Materials Management, having a good report wring skill.

Skills: computer skills
Salary: Negotiable
Duration of Employment: 12 months with possible Extension based on performance.
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