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Associate IT Business Analyst/Project Manager Job at UNOPS

Associate IT Business Analyst/Project Manager

ADDIS ABABA

BACKGROUND INFORMATION - JOB-SPECIFIC

UNOPS strategy for Ethiopia is aimed at providing support to the Government and people of Ethiopia though the delivery of projects and services in line with the government’s own priorities and also under the UN Delivery as One initiative. The UNOPS Ethiopia Operational Hub (ETOH) has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been appointed as the implementation agency. At present, UNOPS Ethiopia office is implementing and negotiating a number of projects in a range of sectors including infrastructure (UN Compound & Airstrips) development, Procurement Support to Government Ministries and other UN agencies and finally HR support to UN agencies.
The functional objective of UNOPS ETOH is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Ethiopia and the donor community, where capacity building is always considered and encouraged.

FUNCTIONAL RESPONSIBILITIES

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as UNECA, UNICEF, UNEP, WHO, UNHCR and WFP, and other international organizations. In 2014, the UNOPS Executive Director decided to establish the UNOPS Ethiopia Operational Hub (ETOH), which manages and coordinates the UNOPS activities in Ethiopia, Sudan and Djibouti.
UNOPS ETOH activities range from tailor-made administration, operations, human resources, and logistics support for implementation of development and humanitarian projects; infrastructure and procurement management services; and advisory services to partners to facilitate effective procurement, supply, and financial management.
This position is located in the United Nations Economic Commission for Africa (UNECA) Strategic Advisory Unit (SAU), Information Technology & Umoja Support Section (ITUSS) of the Public Information and Knowledge Management Division (PIKMD).  The incumbent works under the direct supervision of the Chief of the Strategic Advisory Unit (SAU).
  • Performs plan and specifications analysis in order to provide clear, traceable and coordinated interpretations of requirements to design and implementation
  • Contribute actively in developing, documenting and executing detailed project work plans and schedule
  • Assist in the evaluation and solution of potential project risks
  • Provide technical guidance to development team, in accordance with pre-determined guidelines and standards, to ensure project compliance with specifications and design instructions
  • Research and recommend solutions to design issues and assist in the preparation of change requests to resolve design issues
  • Conduct quality control activities in accordance with quality management plan, using specified control measures and tests
  • Attend project coordination and Stakeholders meetings as required
  • Assist in monitoring and measurement of project progress and in project documentation as required by project methodology and process
  • Participate in customer sessions to collect, analyze, validate and document business requirements, processes, business rules and workflows
  • Translate business to technical know-how and visual models defining technical solution in collaboration with technical teams
  • Conduct options analysis and recommend optimal solutions to address stakeholder requirements
  • Recommend business solutions, including viability of usage of existing IT systems and/or infrastructure and industry IT standards/solutions relevant to business requirements
  • Plan, design and execute application testing, change management and release management
  • Interface between business units, technology teams and support teams and effectively coordinate communication to deliver functional requirements like GUI, screen and interface designs and enable the translation of business requirements into functional and technical specifications
  • Work closely with cross-functional teams and technical staff to manage the design of documentation in support of enterprise systems projects and service delivery;
Operational functionaries
  • Creates and Analyzes Business Requirements Documents (BRD) to capture the business’s functional and non-functional requirements, business rules as well as document use cases for both business and system aspects for the unit’s main projects
  • Develops and document process workflows diagrams and workflow narrations
  • Develops application screen mockups and screen flows; translate screen design and workflows into Wireframes and/or prototypes
  • Manages the full project life cycle for assigned projects including clear definition of work scope, deliverables, schedule, resource requirements, and establishment of cost baselines
  • Assists with developing project status reports to communicate project performance to senior management and project governance boards on a regular basis for all projects within the unit
  • Anticipates and evaluates potential risk areas throughout the duration of the project and proposes/pursues mitigation, avoidance, and corrective action plans to management as necessary, escalates issues to Unit Head’s attention for guidance and assistance in reaching a resolution
  • Assists in scheduling planning, status, design review, and issue management meetings for key unit projects
  • Creates Quality Assurance plans and develops/participates in documenting test strategies, test plan and test scenarios to facilitate user acceptance testing.
  • Develops and documents traceability (matrix) assurance [the link between requirements, technical design, code and system configurations]
  • Perform any other tasks as assigned by the unit head

EDUCATION/EXPERIENCE/LANGUAGE REQUIREMENTS

Education
  • Advanced University degree (Master’s degree or equivalent) in information technology or related field.
  • A first level university degree with a combination of relevant academic qualifications and experience in information and communications technology may be accepted in lieu of advanced university degree.
  • PRINCE2 foundation and practitioner certification is highly desirable.
Work Experience
  • A minimum of 2 years of professional experience for Masters Degree and 4 years experience for Bachelors Degree  in application design, project management and/or business analysis, preferably in an international environment and on cross functional projects with diverse personnel.  
  • Proven ability to assist coordination of enterprise application deployments.
  • Advance knowledge of Project Management tools and methodologies, Visual modelling and other business analysis tools, and application development life cycle. Strong understanding of Microsoft server technologies and Microsoft SharePoint. Knowledge of other IT domains such as virtualization and network infrastructure would be an asset.
Language
Fluency in English is required. Knowledge of another UN official language is an advantage. 



COMPETENCIES

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. 
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

FUNCTIONAL COMPETENCIES

Professionalism:
Strong theoretical background and knowledge of complex and multi-tier IT project and information management. Strong conceptual and analytical skills and demonstrated problem solving abilities required. Problem solving skills critical to analyze and create proper responses or provide solutions quickly to clients. Ability to engage in multiple projects and develop approaches to resolve a wide range of issues/problems.
Individual should be detail-oriented, creative, inquisitive, committed, and self-motivated and able to maintain a very high level of confidentiality regarding the projects being conducted. Negotiation and persuasion skills to engage clients and developers in building and managing optimum solutions.
Knowledge/experience of ITIL and CobiT frameworks are highly desirable; Familiarity with project management methodologies (such as Prince2) is an added advantage.
Ability to work under pressure and provide high quality deliverables in difficult situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing: Ability to organize, plan and implement work assignments, manage competing demands and work under pressure of frequent and tight deadlines. Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
Client Orientation: Ability to identify and analyze client needs and extract, interpret and format information using technological solutions appropriate to the business needs.
Communications: Excellent communication (spoken and written) skills, including the ability to convey complex technical concepts both orally and in writing, in a clear, concise manner. Listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication.

CONTRACT TYPE, LEVEL AND DURATION

Contract type: International Individual Contract Agreement 
Contract level: IICA-1
Contract duration: 9 months


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

ADDITIONAL CONSIDERATIONS

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

    BACKGROUND INFORMATION - UNOPS

    UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
    Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
    With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
    A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 
    Before applying, please make sure that you have read the requirements for the position and that you qualify. 
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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