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Senior Program Assistant (ES/NFI)

Senior Program Assistant (ES/NFI) View Detail Ethio Jobs Vacancy

Project Support Associate (PSA) at UNOPS

Addis Ababa, Ethiopia United Nations Office for Project Services (UNOPS) -Ethiopia

UNOPS Job Vacancy in Ethiopia

The UNOPS Ethiopia Office has in the recent past signed MOUs with the Federal Democratic Republic of Ethiopia Ministries and other UN agencies to implement projects on Infrastructure, Procurement and Human Resources Management. In order to efficiently and effectively serve our partners with due regard to corporate standards and policies, the UNOPS Ethiopia office is in need of an experienced Project Support Associate. The Project Support Associate will work under the direct supervision of the Project Support Officer in UNOPS Ethiopia Office, the portfolio is led by Procurement Projects Manager. S/he will be responsible for, but not limited to, the following functions:

FUNCTIONAL RESPONSIBILITIES

Project Monitoring and Reporting

a)    Support the Project Support Officer in maintaining the following: i. Electronic Blue File,
ii. Upload on oneUNOPS (ERP) engagement and project level files                                        iii. Maintain Monthly Team work plan, monthly portfolio reports and stage plans

b)    Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.

c)    Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.

d)    Enter data in Keepsite (UNOPS risk, lessons and issues management tool)

e)     Record the following logs and upload relevant information on oneUNOPS: Configuration Item Records, Risk Log, lessons  and all other registers/logs delegated by the Project Manager

f)     Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plans.

g)    Take minutes of regular team meeting and follow up on action points

Project Implementation

a)    Support the Project Support Officer  in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress

b)    Maintain project tracking sheet  and alert the Project Support Officer on project end date and reporting requirements of projects

c)    Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs

d)    In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable

e)    Facilitate information flows and support in managing risk registers and issues

f)     Support the documentation of lessons learned and best practices

g)    Assist the project planning process

h)    Prepare draft Pro Forma and client Project Agreements as per the input received from procurement team

i)      Follow up with partners on project agreement signing, information required for project closure and fund transfer requests

 Operational and Logistic Support

a)    Manage and support on organizing project planning meetings, Project Board meetings and partner’s capacity building trainings

b)    In consultation with the PSO, prepare amendments for Project Agreements and budget revisions when applicable;

c)    Support development and maintenance of oneUNOPS based management information systems to ensure real time tracking and asset management of multiple donor activities;

d)    Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues in for direct support of the project and in support of PSO.

e)    Manage the travel plan of the Procurement Portfolio Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel. 

Knowledge management and innovation

a)    Support the compilation of lessons learned as per defined reporting format.

b)    Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.

c)    Support that Local capacities are built at every level and opportunity for Project Support.

d)    Maintain records of project files and activity reports in hard and soft copy.

Impact of Results

The Project Support Associate directly impacts on achievement of project results by assisting the Project Manager and Project Support Officer to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

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EDUCATION/EXPERIENCE/LANGUAGE REQUIREMENTS

Education

a)    University Degree in Accounting, Project Management, Procurement, Supply Chain Management, Business Administration, Management, or related field. Additional 2 years of relevant work experience, preferably in combination with a relevant Diploma, may substitute for the requirement for a Bachelor Degree.

b)    Professional certifications desired

Experience

  • A minimum of 2 years relevant and progressive professional experience, specifically in the field of Project Management with focus on monitoring, recording, reporting, and coordination.
  • Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.

Languages

  • Proficiency in written and oral English and Amharic is required.

Certifications

  • PRINCE2® Foundation is an asset

COMPETENCIES

  Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.   Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.   Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).   Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.   Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.   Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.   Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

CONTRACT TYPE, LEVEL AND DURATION

This is a local position and therefore it is only open for  Ethiopian nationals only
Contract type: Local Individual Contract Agreement (LICA)
Contract level: LICA 7
Contract duration: one year with possibility of extension subject to performance and budget availability.


For more details about the ICA contractual modality, please follow this link:
http://ift.tt/1wMSeZI 

BACKGROUND INFORMATION - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

ADDITIONAL CONSIDERATIONS

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks

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Data Analyst at British Council

Addis Ababa, Ethiopia British Council Ethiopia

British Council Ethiopia

Data Analyst

The Quality Education Strategic Support Programme (QESSP) is a four year DFID funded programme aimed at creating an enabling environment to maximise the efficiency and impact of all other programmes in the education sector through capacity building, enhancing policy dialogue and improving the evidence base on impact of education reforms. British Council is the management agent providing technical and management support to the programme.

 

In September 2016 QESSP, on behalf of the Ministry of Education and DFID, commissioned a scoping study to evaluate whether a delivery system for the education sector could be effective in Ethiopia. Following the recommendation of the scoping study, an external team of experts – international and national- is now mobilized to support the establishment of a delivery system at national and regional levels. A key part of the establishment process involves the set-up of delivery units at federal and regional levels.

 

The Delivery Unit is responsible for ensuring that the Ethiopian education system delivers on its priority outcome goals by providing intensive guidance and support to the system’s leadership in planning, performance management, problem solving and capacity building. Delivery unit members will be outstanding staff with a strong track record of high performance. The Analyst will provide extensive support to the Delivery Unit and system leadership in managing and analyzing essential performance data within a given sector (e.g. General Education (GE) Technical and Vocational Education and Training (TVET) and  Higher Education). The data analyst will be responsible for performing rapid analysis and evaluation of program performance, manipulating large quantities of complex data and distilling the most relevant information to decision makers.

 

British Council Ethiopia invites interested and qualified candidates for the following exciting job opportunity:

 

Brief description of the role

  • Collaborate with key stakeholders at the Federal and Regional level within their sector to ensure that accurate data on key indicators is collected and reported back to the Delivery Unit.
  • Develop and implement databases, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality
  • Review and analyse performance data to understand the effectiveness of past, current and prospective initiatives and help system leaders identify and solve problems.
  • Track progress of assigned areas in the delivery plan which will specify the actions needed to realise the state minister’s priority target within their sector
  • Support the cycle of regular monitoring routines (e.g. weekly, monthly, quarterly) to ensure the system is making progress against the plan and creating impact in the field.
  • Create compelling data analysis presentations for system leaders and decision makers
  • Compile relevant information and deriving best practices for broader dissemination
  • Monitor and analyse performance trends in key metrics, providing insights on strategy and performance in comparison to stated goals and benchmarks.
  • Communicate effectively with other members of the Delivery Unit and stakeholders to ensure that they are kept fully informed on key developments and progress.
  • Build capacity – e.g. by sharing data skills with staff in the Ministry and Regional level , as necessary, to enable them to provide high‐quality inputs into the delivery reporting process.
  • Articulate and reinforce the delivery message and culture throughout the system.



Terms of contract

  • 12 months with a possibility of extension.  

 

Job Requirements

  • A minimum of 5 years of experience of providing high quality analysis in a public or private sector organisation 
  • Experience of using Excel and PowerPoint and other data analysis and visualization tools
  • Technical expertise regarding data models, database design development and data mining techniques
  • Strong knowledge of and experience with reporting packages (BI tools), databases (SQL etc) and queries 
  • Knowledge of statistics and experience using statistical packages for analyzing datasets (Excel, SPSS, etc)
  • Experience with other data analysis tools 
  • Experience of working with education system data
  • Knowledge of the Ethiopian education system and current reform initiatives within general education, TVET or higher education
  • Bachelor’s degree or higher in Computer Science, Information Management, Statistics or a  related technical field
  •  

How to Apply

A detailed role profile for the post, application form and a definition guide for British Council behaviours can be obtained from our website at http://ift.tt/2sb9qfK

Only applications on the standard form will be accepted. Completed application form must be submitted to the address below or to et.recruitment@britishcouncil.org  by Monday September 18, 2017 @ 11:00AM. Only short-listed candidates will be contacted.

British Council is an Equal Opportunity Employer and encourages applications from suitably qualified female and disabled candidates.

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