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Administrative Associate at UNOPS

Addis Ababa, Ethiopia United Nations Office for Project Services (UNOPS) -Ethiopia

UMOPS JOBS IN ETHIOPIA

 

Administrative Associate

ADDIS ABABA | ADDIS ABABA

BACKGROUND INFORMATION - JOB-SPECIFIC

Under the overall guidance and supervision of the Admin and Travel Officer, the Administrative Associate assists in the overall management of administrative services, administers and executes processes and transactions at ETOH, ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach.

The Administrative Associate works in close collaboration with operations/finance staff, Project Managers and Project teams, as well as with staff of other UN agencies to exchange information and ensure consistent service delivery

FUNCTIONAL RESPONSIBILITIES

Summary of Key Functions: 

  • Implementation of operational strategies
  • Efficient administrative support
  • Support to supply and assets management
  • Support to administrative and financial control
  • Coordination of Registry and Receptionist functions
  • Support to knowledge building and knowledge sharing

Supports in ensuring implementation of operational strategies, focusing on achievement of the following results:

  • Full compliance of administrative activities with UNOPS rules, regulations, policies and strategies.
  • Support UNOPS administrative business processes mapping and elaboration of the internal standard operating procedures (SOPs).

Ensures efficient administrative support , focusing on achievement of the following results:

  • Effective supervision of the operations of a specialized unit engaged in different administrative tasks including screening, indexing, classifying, storing and disseminating information and/or reports and material ensuring conformity with relevant procedures and integrity;
  • Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
  • Coordination of travel arrangements. Performing a Buyer role in Oneunops for preparation of POs for travel and other administrative expenses.  Information on air services, rates and travel schedules for specific itineraries.  Processing of travel claims.
  • Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents for travel + related services + office equipment, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs.
  • Organization of workshops, conferences, retreats
  • Coordination of DSA, travel agencies, and other administrative surveys, surveys for organization of common services.
  • Coordination of transportation services, regular vehicle maintenance and insurance. Checking and certifying of vehicle daily log and gas consumption, update and maintenance of vehicle history report.
  • Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report.
  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.
  • In the absence of supervisor and/or OH Executive Associate, follows up on urgent tasks and issues on behalf, ensuring that relevant duties and responsibilities are completed without delay.
  • Use of a monitoring system to track status of submitted and pending requests, ensuring that tasks relating to units work and mandate are completed in a timely manner.
  • Serves as the primary contact with various visitors and guests, arranges appointments and meetings, and acts as interpreter and minute-taker, as required.

Provides support to proper office maintenance, supply and assets management, focusing on achievement of the following result:

  • Support timely preparation and submission of periodic inventory reports; coordination of physical verification of inventory items.
  • Coordination of the provision of reliable and quality office supplies
  • Support to maintenance of common premises and common services
  • Maintain the UNOPS archive room, making sure that relevant hard copies of files and documents are stored in an effective manner

 Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:

  • Maintenance of administrative control records such as commitments and expenditures.
  • Confirmation of availability of funds prior to review by supervisor; creation of vendor set-up information in Oneunops;
  • Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
  • Proper control of supporting documents of funds and activities.
  • Administrative coordination of common premises/services cost-recovery arrangements for daily operations.
  • Provision of the information for the audit.    

Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

  • Guidance and training of supervised staff engaged in the different administrative services including statistics, finance, programme, human resources activities and/or other related areas requiring extraction, input and review for accuracy of data from various sources and action to correct, as necessary.
  • Training of staff on the administrative procedures
  • Briefing/debriefing of staff members on issues relating to area of work
  • Sound contributions to knowledge networks and communities of practice.
  • Assists the conduct of Operations Team Meetings in UNOPS Ethiopia Office, and prepares minutes and status reports for review and finalization.
  • Assists UNOPS’ participation and contributions to the UN Operations Management Team and its working groups.  

Impact of Results 

The key results have an impact on the efficiency of the unit. Accurate analysis and presentation of information, thoroughly researched and fully documented work strengthens the capacity of the office and facilitates subsequent action by the supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization.

 

EDUCATION

Secondary education is mandatory. 
University Degree in Business or Public Administration is desirable.
Certification in administration is an asset

EXPERIENCE

 6 years of relevant experience in administration or programme support service. 
Experience in the usage of computers, software packages (MS Office 2003 and/or newer versions) and  handling of web-based management systems is an asset.

LANGUAGES

Fluency in written and oral English and Amharic is required.  Knowledge of second UN working language desirable.

CERTIFICATIONS

Certification in administration is an asset.

COMPETENCIES

   

 

 

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. 

 

 

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

 

 

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

 

 

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

 

 

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

 

 

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

 

 

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

FUNCTIONAL COMPETENCIES

Knowledge Management and Learning

  • Shares knowledge and experience
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

  • Ability to administer and execute administrative processes and transactions
  • Ability to extract, interpret, analyze data, identify and resolve operational problems
  • Ability to perform work of confidential nature and handle a large volume of work
  • Good knowledge of administrative rules and regulations
  • Strong IT skills
  • Ability to provide input to business processes re-engineering, implementation of new systems
  • Ability to supervise and train support staff

Leadership and Self-Management

  • Focuses on result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Remains calm, in control and good humored even under pressure

CONTRACT TYPE, LEVEL AND DURATION

This is a local position and therefore it is only open for  Ethiopian nationals only 


Contract type: Local Individual Contractor Agreement
Contract level:LICA 6
Contract duration: one year with possibility of extension subject to performance and budget availability.


For more details about the ICA contractual modality, please follow this link:
http://ift.tt/1wMSeZI 

 

View Detail Ethio Jobs Vacancy

Ethiopia: Senior Grants Coordinator

Organization: International Rescue Committee
Country: Ethiopia
Closing date: 28 Sep 2017

IRC Ethiopia seeks a Senior Grants Coordinator (SGC) who will be responsible for day-to-day oversight and management of the Grants and Partnerships/Sub-grants Units. An individual experienced in proposal development, grants management, and donor reporting and compliance is required for the SGC position, which works across IRC Ethiopia's large, complex, multi-sector country program portfolio. Excellent communication and organizational skills are essential. The SGC reports to the Country Director (CD), with complementary oversight from and a close working relationship with the Deputy Director of Programs (DDP). The position has up to three direct reports (and five indirect reports) and is based in Addis Ababa, but requires travel to the field.

RESPONSIBILITIES

Proposal Development

  • Oversee and work with the Grants Unit (currently seven staff) to facilitate quality concept notes and proposals for all IRC Ethiopia programs, including taking the lead on proposal development as needed.
  • In the proposal development process, work with the Grants Coordinator(s) to coordinate and support IRC program technical sectors in the development of quality - comprehensive, responsive, and logically constructed - proposal inputs.
  • Liaise with operational units (e.g. Finance, Supply Chain, Human Resources) to contribute to proposal inputs in a timely, efficient, and streamlined manner, ensuring they aware of key timelines and deadlines.
  • Ensure all key components of funding proposals are identified, understood, and incorporated from beginning of proposal development to submission.
  • Carry out quality control review on all funding proposals, and communicate in a timely fashion needs for CD, DDP, and/or additional headquarter staff reviews when required.
  • Maintain an in-depth knowledge on donor and government policies and strategies, and document and share internally key information/updates on those policies and strategies.
  • Ensure that field, program technical, and operational staff are aware of all relevant donor communication, changes in donor regulations, and relevant meetings or conferences.
  • In collaboration with the DDP, investigate and track funding opportunities to maintain/expand existing programming and support new programming aligned with IRC strategic priorities.
  • In collaboration with the DDP, ensure proposals are compliant with IRC Ethiopia's 2015-2020 strategy.
  • When needed, collaborate with the DDP to source external proposal development support.

Partnerships and Sub-Granting

  • Oversee the Partnerships/Sub-grants Unit to ensure timely and quality review and processing of sub-grantee application processes (e.g. partner appraisals, sub-grant funding applications, sub-award agreements).
  • Support the Partnership Manager to streamline sub-granting/partnership tools and processes and capacity building trainings.
  • Provide regular tracking updates to the CD, DDP, and other key staff on the status of all sub-grant applications, reviews, and awards.

Grants/Sub-Grants Management

  • Maintain in-depth knowledge of IRC internal policies, rules and regulations for donor organizations funding IRC Ethiopia projects and their sub-grants, and support field and Addis-level staff in monitoring grants for compliance.
  • Liaise with relevant program and operational (e.g. Finance, Supply Chain) teams to ensure timely, efficient, and high-quality grants/sub-grants management.
  • Contribute to multi-departmental tracking/monitoring tools and processes when requested to support overall improvements to and streamlining of IRC tracking and reporting systems.
  • Ensure grants management tools and resources are streamlined and disseminated to relevant IRC staff in the main and field offices.
  • Coordinate among the Grants Unit, technical sectors, operational units, relevant field staff and senior management to recommend and/or work through approaches to grant/budget amendments.
  • Liaise with Field Coordinators to ensure grant opening, grant review, and grant closing meetings take place and findings are verified and addressed by relevant parties. Organize and facilitate Addis-based grant opening meetings.
  • Ensure sub-grantees are involved in and/or conduct grant opening meetings.
  • Ensure sub-grantee monitoring and capacity building schedules are set and followed.
  • Ensure key achievements and challenges related to sub-grants are communicated to donors and IRC senior management in a timely manner.
  • Ensure documentation of all key grants and sub-grants management meetings and communications.
  • Ensure all donor report deadlines are being tracked and reports are submitted by deadline.
  • Ensure that field and program technical and operational staff have updated records and documents for all grants and information on changes to donor regulations or relevant communications where applicable.

Capacity Building:

  • Provide on-the-job mentoring to Grants and Partnerships/Sub-Grants staff to build their capacity to produce high-quality documents meeting IRC Ethiopia and donor standards; identify capacity building needs of these units and match them with available opportunities within and outside of IRC when applicable/feasible.

Liaison and Special Tasks:

  • In collaboration with the DDP, assess the country program's progress toward the 2015-2020 strategy and assemble regular progress reports to the regional office.
  • Liaise with government partners, donors, NGOs, and other operational partners in Addis Ababa including through attendance at scheduled and ad hoc meetings and consultations upon the CD's/DDP's request, and represent IRC and IRC's interests by maintaining positive and constructive relations.
  • Ensure contributions of the Grants and Partnership Units in delivering IRC's strategic action planning are carried out in a constructive and timely manner.
  • Upon request, support the development of various communications materials (e.g. briefing papers, brochures, info sheets, capability statements, posters, others) to improve IRC Ethiopia's program visibility and share information on project successes.
  • As needed, act as a liaison with IRC head offices (NY and UK).
  • Ensure program proposal, grants, and sub-grants electronic files are organized and up-to-date.
  • Supervise and complete special projects as assigned by the CD and/or DDP that may fall outside of this job description.

REQUIREMENTS

  • Excellent English writing skills are mandatory and the most important qualification sought for this position.
  • Experience writing and coordinating high-value proposals for major donors (USG, UN, EU, etc).
  • Experience developing budgets for major donors (USG, UN, EU, etc).
  • Program development experience mandatory, including development of key project documents such as logical frameworks, implementation plans, etc.
  • Familiarity with major donor rules and regulations; grants management experience mandatory.
  • Experience supervising and working closely with diverse teams.

  • Masters degree in relevant field from a recognized university with at least five years of relevant work experience; or bachelor's degree in relevant field from a recognized university with at least eight years of relevant work experience.

  • Minimum of three years experience in an international NGO in similar role/with similar responsibilities.

Personal specifications:

  • Ability to work effectively and efficiently under pressure, long work hours, and high workload.
  • Ability to independently organize work and prioritize tasks.
  • Self-motivated, honest, highly responsible, and punctual.
  • Ability to work both independently and as part of a team.

How to apply:

Please follow this link to apply: http://ift.tt/2vC86DD


Ethiopia: Deputy Country Director of Programme Operations

Organization: Save the Children
Country: Ethiopia
Closing date: 12 Sep 2017

Deputy Country Director of Programme Operations

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We're changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Purpose:

As a member of the Senior Management Team, the Deputy Country Director of Program Operations has a significant share in the overall responsibility for the direction and coordination of the Country Office. The Deputy Country Director of Program Operations in her/his capacity is responsible for implementation of all program implementation (with the exception of research projects) in country including the management of all sub offices, humanitarian preparedness and response (including DRR).

Contract Duration: 3 Years

Location: Addis Ababa, Ethiopia

Qualifications and Experience

  • Recommended a minimum of 10 years of senior management and experience in non-profit environment, including significant field operations experience running both emergency and development programs.
  • Excellent conceptual and analytical skills, effective negotiator, with the ability to positively influence cross departmental and cross sectoral working relationship
  • Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy-in
  • Demonstrated experience working on complex, multi-partner projects in an international setting

  • Master's Degree in development or other social sciences or relevant degree plus experience

  • Excellent interpersonal, communication and presentation skills; excellent people management skills, experience of managing and developing a team

  • Solid project management skills related to organisational development projects and international, cross-functional teams with a proven history of delivering results

  • Significant knowledge of international humanitarian and development systems, institutions and donors, and of procedures, accountability frameworks and best practices in emergency management

  • Ability to think creatively to solve problems with effective and efficient ways to accomplish goals

  • Ability to make decisions, work under pressure on a number of competing tasks meeting deadlines

  • Ability to work successfully in a complex political environment and on sensitive issues

  • Flexible and adaptable to dynamic changes and fast-paced work environment

  • Experience in, and/or knowledge of, Ethiopia or the region is preferred

  • A very good understanding of at least 3 of the sectoral programs (Education, Livelihoods, Child Protection and Nutrition) and a working knowledge of the program priorities of the Country Office

  • An in-depth understanding of national and international development issues in particular in relation to children

  • Willingness to travel to implementation sites for technical monitoring and supervision visits

  • Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies

  • Fluency in written and spoken English

  • Commitment to and understanding of Save the Children's aims, values and principles including rights-based approaches.

Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at http://ift.tt/PoLyPw

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents


How to apply:

Please follow this link to apply: http://ift.tt/2x1aS8Y


Ethiopia: Program Development Internship - JaRco Consulting

Organization: JaRco Consulting
Country: Ethiopia
Closing date: 10 Sep 2017

Organizational Overview

JaRco Consulting PLC is an international development consulting firm based in Addis Ababa, Ethiopia. JaRco offers high-quality qualitative and quantitative research services to leading international donors and partner agencies with the overarching mission of ensuring that programs aimed at improving the lives of the most vulnerable groups around the world are of the highest quality and meet the needs of the beneficiaries for whom they are planned.

JaRco provides targeted technical assistance to multilateral and bilateral donor agencies, NGOs, governments, universities, and think-tanks in the areas of monitoring and evaluation, health and nutrition, health systems strengthening, food security and livelihoods, institutional development, environment, and gender. JaRco’s primary areas of technical expertise include: large-scale baseline/endline surveys; data validation; qualitative and quantitative project assessments and midterm/final evaluations; designing M&E systems for integrated and sector-specific projects; training and capacity building; and strategic planning. For more information please visit www.jarrco.info.

Position Summary: The Intern will offer general support to the Director and Program Development Manager, in the design and development of quantitative and qualitative studies and evaluations.The main duties and activities are outlined in more detail below. The intern will travel to the field at least once during their internship. Additionally, this will be a six months internship position in the Program Development department after which depending on your performance there is an opportunity for a full-time position.

Position Program Development Intern

Reporting to: Program Development Manager

Main Duties and Activities:

  • Supporting the writing of technical and financial proposals in response to requests for proposals from potential clients;
  • Collaborating with partners in project design and proposal-writing for potential projects;
  • Involvement in meetings with clients, inside and outside the office;
  • Support the design and review of sampling strategies for data collection;
  • Support the preparation and revision of project budgets;
  • Strengthening and maintaining networks and databases of potential partners and clients (e.g. research institutes and firms, NGOs, donors, government agencies) and consultants;
  • Managing and updating JaRco’s social media platforms and assisting in the maintenance of the company’s website;
  • When appropriate, conducting field visits and participating in field work activities to support data collection, identify adjustments as needed, assess project implementation, and other activities as required; and
  • Supporting the Program Development Manager in other activities as needed.

Required Credentials and Competencies

Required:

  • Bachelor’s degree in development studies, economics, public health, gender, or related field;
  • Knowledge of M&E frameworks, impact evaluations, and quantitative and qualitative research methods;
  • Fluency in written and spoken English;
  • Exceptional writing and editing skills in English;
  • Ability to manage multiple tasks simultaneously and work independently as well as part of a fast-paced team;
  • Proficiency in MS Office (Word, Excel, Powerpoint, et cetera);
  • Highly motivated, flexible, self-sufficient worker, able to take on tasks with basic direction and minimal supervision; and
  • Strong desire to learn about international development issues and the institutional environment of development practice.

Desired:

  • Master’s degree in development studies, economics, public health, gender, or related field;
  • Experience in project planning and implementation;
  • Experience in proposal- and report-writing;
  • Experience living in a developing country;
  • Development-related work experience in NGOs, research institutes, donor agencies, and/or consulting firms;
  • Experience using CSPro, SPSS, or other data analysis software;
  • Fluency in one or more Ethiopian languages; and
  • Demonstrated ability to manage high-level relationships with clients and partner organizations.

Compensation

The Interns will be provided with a monthly stipend to cover all living expenses and one round-trip ticket to Addis Ababa. JaRco will also assist with visa and work permit applications.


How to apply:

Interested and qualified applicants should send an updated CV and Cover Letter to hresource@jarrco.info and mail@jarrco.info. The email subject line should read ‘**Program Development Intern'**.


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Ethiopia: Call for Expression of Interest: CRS/Ethiopia Labor Market Assessment

Organization: Catholic Relief Services
Country: Ethiopia
Closing date: 15 Sep 2017

Request for Expression of Interest - EOI

Subject:

CRS/Ethiopia Labor Market Assessment

Date of this EOI:

August 28, 2017

Closing Date for Receipt of EOI’s

September 15, 2017

Reference No.:

TBD

1. Purpose: Catholic Relief Services/Ethiopia (CRS) seeks EOIs to shortlist potential consultants before requesting detailed bids for a pending CRS/Ethiopia Labor Market Assessment.

2. Objectives and Scope:

CRS has been awarded the USAID Feed the Future Livelihoods for Resilience – Oromia (LRO) and Food for Peace Development Food Security Activity (DFSA) which are operational in 14 woredas in Oromia (Ziway Dugda, Shala, Heben Arsi, Arsi Negele, Sire, Siraro, Dodota, Boset, Adami Tulu Jido Kombolcha [ATJK], Melka Belo, Midega Tola, Babile, Deder and Dire Dawa Administrative Unit). One of the objectives of these projects is to increase Productive Safety Net Program (PSNP) household’s income through gainful employment where the youth (both boys and girls) will share a greater role in improving household’s income through gainful employment. In line with this, CRS has planned to conduct a labor market assessment with emphasis on addressing youth employment challenges in both Activities’ woredas. This labor market assessment will provide detailed information on the labor needs of the potential employers and skills gap of the youth in LRO and DFSA project areas and understand employment opportunities and challenges at the woreda and regional levels.

Potential objectives of this consultancy are:

· To identify opportunities that could shape youth (both girls and boys) effective participation in formal and informal employment and contribute to the success of the project outcomes

· To identify barriers affecting youth (both girls and boys) and systems and structures that could affect their successes in entering labor market through gainful employment in LRO and DFSA project woredas

· To establish baseline/benchmark on the level of youth (both girls and boys) participation in employment in LRO and DFSA intervention woredas.

· To determine the extent to which proposed LRO and DFSA activities will address youth employment barriers

· To devise effective approaches to coordinate with relevant formal and informal structures working on youth employment interventions and build up on existing best practices

· To come up with specific recommendations that could be undertaken by LRO and DFSA project interventions to benefit youth both (boys and girls) through enhancing their employment opportunities.

· To generate a practical work plan that can guide project staff to integrate youth employment in the project interventions effectively through addressing root causes of youth unemployment that affect youth in LRO and DFSA interventions woredas

· To provide youth with information on the available livelihood options for them to be able to decide on the livelihood selection (i.e. on-farm, off-farm, employment)

· To coordinate with the relevant woreda, zone and regional government structures in the efforts of supporting youth employment within the LRO project woredas

Possible Learning Questions are:

· What are the major factors that currently influence the labor market at kebele, woreda and region (KWR) level?

· What are the current and likely future labor market demands?

· What are the existing and potential skills and training gaps?

· What are the accessible sources of information that can be used by the youth and women in getting information on the available job opportunities?

· How to best coordinate with the relevant LRO project woreda, zone and regional government structures that are working with the PSNP households in the efforts of supporting client youth in getting gainful employment?

3. Expected Procurement Details:

CRS is seeking EOI from a consultant who has the following qualifications:

· Advanced university degree in statistics, social science, economics, and/or other related fields of study

· Proved previous working experience consisting of substantial involvement in assessments, evaluations and/or reviews in labor market assessment.

The consultant will be expected to deliver:

· An inception report that includes detailed methodology clearly specifying the sampling procedures, sample size, data collection tools, and analysis techniques

· Labor market assessment tools

· A one day orientation on labor market assessment tools and methodologies delivered to the data collectors at field level

· A comprehensive labor market assessment report on the findings of the survey for fourteen LRO and DFSA woredas

· Feasible workplan that can guide project staff to integrate youth employment in LRO and DFSA interventions in the project life.

3a. CRS Delivery Schedule (if applicable): If selected, the consultant will be expected to complete the above-mentioned deliverables by January 15, 2018

3b. Timeline for Contract: CRS wishes to enter into agreement with the consultant on September 30, 2017. Start date will be dependent on consultancy proposal on how to submit the deliverables as per the above mentioned delivery date.

4. Special Procurement Conditions and Additional Information:

CRS invites consultant capable of providing (from section 3 above) their EOIs.

In order to be considered as a potential supplier, interested enterprises should submit their Expression of Interest including the following information:

Please note that responses received without the information below will not be considered.

· Contact information (full name and address, country, telephone and fax numbers, e-mail address, website and contact person)

· Brief presentation of your company including number of staff, turnover, years in business

· Reference list demonstrating your qualifications for participating in this possible upcoming bidding process

Full company name:

Manufacturer:

Trader:

Service provider:

Address:

Country:

Contact Person:

E-mail address:

Tel:

Fax:

Alternative Contact person:

E-mail address:

Description of Company:

  1. Years in business

  2. Number of staff

  3. Annual turnover

What makes your company qualified for this procurement?


How to apply:

EOIs can be sent by e-mail or delivered in person, (max. 10 pages), to the address and contact person below. Please indicate “CRS/Ethiopia Labor Market Assessment” on all submissions*.*

This call for Expression of Interest does not constitute a solicitation. We do not require proposals and prices at this stage; we merely seek your expression of interest in participating in the tender.

Due to the high volume of communications, we will not issue confirmation as to receipt of EOIs.

A response to this Request for Expression of Interest does not automatically ensure that you will be selected to participate in the tender.

CRS reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. CRS also reserves the right to require compliance with additional conditions as and when issuing the final solicitation documents. Submitting a reply to a call for EOI does not automatically guarantee receipt of the solicitation documents when issued.

1. CRS Contact Information:

Address:

Gulele Sub-City, Patriots Street, Enqulal Fabrica

Addis Ababa, Ethiopia

Subject Line:

Proposal for Labor Market Assessment

Telephone #

+251 0112788800

Email address:

ET_Job_Applications@global.crs.org


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Country Program Coordinator at The Lutheran World Federation

Addis Ababa, Ethiopia Lutheran World Federation -Ethiopia

The Lutheran World Federation, Department for World Service (LWF/DWS)

Job Vacancy Announcement in Ethiopia

Country Program Coordinator

The Lutheran World Federation Word Service Ethiopia (LWF/WS Ethiopia) is a registered foreign charity which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia.  LWF is currently looking for a highly motivated and competent professional to fill in the Country Program Coordinator vacant post.

Job summary:

The Country Program Coordinator of the LWF World Service Ethiopia shall be responsible to the Resident Representative of the LWF/WS Ethiopia.  The Country Program Coordinator is a member of Ethiopia Country Managment Team and as such is responsible for ensuring that the LWF/WS Ethiopia Resident Representative is provided with timely and professional advice on all program-related matters.

His/her main duties shall encompass the following:

Program Unit Management and Staff Development

  • To assist the LWF/WS Ethiopia Resident Representative or his/her designate in the overall coordination, management and support of all LWF/WS Ethiopia projects. 
  • To be responsible for the supervision, coordination and training of the program unit staff, and ensure that they carry out their functions in a timely, coordinated and participatory manner.
  • To coordinate relevant and appropriate training as part of our overall strategy of capacity building, community development and empowerment, staff development, training & exchange.
  • To develop comprehensive and clear orientation, briefing and induction course/programs for newly recruited staff and/or existing staff employed in a new capacity within the country program.
  • To be part of the interview panel for the recruitment of senior level project and program level staff.

Strategic Planning, Project Cycle and Grant Management

  • To provide leadership in the development and implementation of the country program strategy (including a fund raising strategy), through participation in planned meetings, evaluations and events as well as sourcing of relevant information and liaison with other stakeholders.
  • To be responsible for the planning and establishment of any new project interventions, both emergency and development activities, and to ensure that these proposals are established within the LWF Ethiopia (and ACT where appropriate) guidelines (and strategic plans) and the program’s strategic plan.
  • To ensure that project proposals, reports and other documentation relating to program matters are developed, finalized and submitted in accordance with donor requirements and within the relevant time frame, and in accordance with LWF/WS policy and guidelines.
  • To fulfill the highest programmatic and administrative standards through the adoption  and implementation of  existing and (yet to be developed) LWF  World Service policies and guidelines as well as adhering to the Code of Conduct, Core Humanitarian Standards(CHS) and other quality assurance guidelines to which LWF World Service is a signatory.
  • To maintain a coordinated and effective working relationship with LWF/WS Ethiopia partners, project coordinators and with program level unit managers (Finance,  Human Resource & Administration).

Program Coordination and Networking

  • To plan regular staff coordination meetings and to develop the agenda in liaison with the LWF/WS Ethiopia Resident Representative or his/her designate and other sector managers.
  • To liaise with government offices, NGO’s, implementing partners, related agencies, member churches and other agencies regarding program activities to ensure effective planning and coordination.
  • To participate in the relevant inter-agency coordination mechanism platforms such as clusters, various Task Force, working groups, forums and networks
  • To be the primary point of contact for program issues for project coordinators, other NGOs, related partners/agencies and donors.
  • To make regular field trips to monitor, follow up and discuss important program matters with the project management, and to report back to the Country Management Team in the country office.
  • To be a member of the Country Management Team in the country office and participate in meetings as and when called by the LWF/WS Ethiopia Resident Representative, to discuss pertinent and pending policy and program issues.
  • To assume such other responsibilities as may be assigned to her/him by the Country Resident Representative, or the person designated by him/her.

Employment Term: One year with high possibility of extension

Closing Date: 6 September 2017 

Job Requirements

  • Masters degree in Development Studies, Economics, Social Science, or other related field
  • Post-graduate qualification in project planning and management
  • At least ten years of practical experience in emergency, disaster risk reduction or development program management, including networking, fund raising, resource mobilization and utilization preferably in international organization and out of which at least three years in senior management role
  • Strong interpersonal skills and ability to represent the organization in official meetings at various levels
  • Fluency in written and spoken English

Key skills/competencies required:

  • Ability to work in an organized and responsive manner under pressure on occasion in a highly stressful environment
  • Conversant in strategic management, project cycle management, fund raising and knowledge management
  • Good knowledge of financial and human resource management
  • High integrity, self-driven and able to set own work schedule with rigorous deadlines
  • Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision
  • Strong organization, supervisory, problem-solving, interpersonal, communication as well as team building and negotiation skills
  • Result oriented, excellent team player and decision making skill

The ideal candidate will also:

  • Demonstrate commitment to the values, aims and principles of LWF/WS, including equal opportunity and gender sensitivity. 

 

How to Apply

Please send your CV, application letter and copies of credentials to the following address:

Human Resource and Administration Unit, Lutheran World Federation

  1. O. Box 40132, Addis Ababa or email through hr.eth@lwfdws.org

Please include 3 references from current and former employers.

LWF Ethiopia is an equal opportunity employer. LWF Ethiopia considers all applicants on the basis of merit without regard to sex, color, religion, ethnicity, age, marital  status or disability.

Competent women are strongly encouraged to apply. 

Preference will be given to those who have been shouldering similar role and holding senior management responsibility. 

Only applicants meeting the minimum qualification will be short listed and contacted.

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Relief Intermediate Accountant at VisionFund Micro Finance Institution

Sodo, Southern Nations, Nationalities, and People's Region, Ethiopia VisionFund Micro-Finance Institution S.C. Ethiopia

VisionFund Micro Finance Institution (S.C) Vacancy Announcment

 

VisionFund Micro Finance Institution (S.C) is an Institution established according to proclamation No. 40/96 to provide financial services to the productive poor in the rural and urban areas of Ethiopia. VisionFund is currently operating in four of the Regional States of the country.

VisionFund MFI is currently looking for candidates for Relief Intermediate Accountant role. The successful candidates will have skills and experience that meet the following requirements:

 

  1. Major Responsibilities

Budget and operating plan preparations

  • Assists the branch manager in the preparation and consolidation of fiscal year budget and operating plan and follow up proper implementation

Ensure the maintenance of an updated and well-kept accounting books and records

  • Summarizes the cash needs of branch its monthly cash flow statement and transfer the request to Head Office as per the recommendation of branch manager.
  • Maintains appropriate record for the transfer of funds to the branch based on the notification received from Head office.
  • Prepares payment vouchers and checks for authorized payments after verifying the correctness of the pertinent source documents.
  • Prepares payroll for the braches and reviews the document after payments and effected to ascertain whether deductions of income tax and provident fund are paid to Inland Revenue and deposited to respective saving bank account of employees.

Support and provide supervision to the accounting staff at branch level

  • Provides feedback to Training officer on the training needs of staff directly reporting to him/her;
  • Reviews the work of Accountants in the branch

Prepare and assist for both internal and external audits

  • Provides assistance in any audit or examination to be conducted by the external or internal auditor, government regulatory agencies as well as other parties duly authorized by the Board of Directors or the General Manager to conduct such activity;

Maintain sufficient control systems

  • Maintains all fixed assets of the Branch in appropriate register and facilitates conducting of physical inventory every year to verify the existence of the assets;
  • Work with the treasurer to ensure adequate control of cash and other assets of the branch according to laid down policies.

Reporting

*     Produces and submits accurate, complete and timely financial reports of the branch, including cash flow, balance sheet, etc. (monthly, quarterly and annual );

*     Produces timely, detailed MIS reports needed for the constant, on-going review, monitoring and management of the branch’s perfolio

Job Requirements

  • College diploma in accounting is required
  • 2 years of experience in related positions.
  • Determined personality with initiative, perseverance and the ability to motivate and manage a team
  • Capability and willingness to take responsibility and highly developed sense of integrity
  • Ready to comply and live up to and in accordance with the organization Ideals and Core Values
  • Be proficient in Microsoft office, and excellent use of Excel spreadsheets
  • Highly developed sense of reliability and accuracy
  • Very good communication skills

Place of Work: South West Operation Area Offices/Duty Station Sodo Branch Office/

Terms of Employment: Permanent

Closing Date: September 3, 2017

 

How to Apply

Candidates who fulfil the above requirements can submit the application letter, updated curriculum vitae with names and addresses of up to 3 references and non-returnable copies of credentials in person to: Sodo, Arbaminch, Chencha, Durame, Shone, Shinshicho, Yirgachefe, Dilla, Hawasa, Adama, Lideta, Shashemene, Ambo, Woliso  & Dessie Branch Offices or VisionFund MFI Head office Located near Gerji Mebrat Hail square or send to VisionFund Micro Finance Institution (s.c) , P.O.BOX 31478 , Addis Ababa, or can apply online on ethiojobs.com

Women applicants are highly encouraged to apply

If you need more information, you can contact HROD department via telephone number: 0116478356

 

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